A receipt is proof of a purchase
When you capture a receipt, eggz treats it as evidence that a purchase happened. It then works out what that receipt should become in your reports — automatically. There are two outcomes:- It attaches to an existing bill. If the same purchase is already in eggz as a bill from that supplier, the receipt attaches to it as proof of payment. Nothing is counted twice — the bill already carries the amount.
- It becomes an expense. If there’s no matching bill, the receipt becomes an expense in your reports.
How eggz decides
eggz looks for a bill from the same supplier, for the same amount, around the same date. If it finds a single clear match, the receipt attaches to that bill. If there’s no match — or more than one possible match — the receipt becomes an expense instead, so an ambiguous guess never gets it wrong.This prevents the most common double-count: capturing a receipt for a purchase that also arrives as a bill from your supplier. eggz routes each purchase to a single place in your reports.
Changing what a receipt becomes
You’re always in control. On any receipt you can:- Attach it to a bill — mark it as proof of payment for a supplier bill.
- Make it an expense — count it on its own in your reports.
Paid or unpaid
Receipts default to paid — a receipt is evidence that you’ve already paid for something. If a particular receipt is actually an outstanding obligation you haven’t settled yet, mark it unpaid so it shows up correctly in your Outstanding view.Publishing a receipt to Xero
When you publish a receipt to Xero, what eggz creates depends on its payment status:| Receipt status | Creates in Xero |
|---|---|
| Unpaid | A bill |
| Paid | Spend Money |