# eggz > eggz connects a business's email to Xero. It reads supplier receipts, bills, invoices and quotes out of the inbox and drafts them into Xero for a person to approve. Australian, for small businesses on Xero and the bookkeepers who work with them. How it works, in the order it happens. A supplier emails a receipt or a bill. eggz reads the attachment, pulls out the supplier, the date, the total and the GST, and drafts it in Xero against an account. Nothing reaches Xero until someone approves it. There is also a Chrome extension. It holds a workspace of tabs per client and sends a bill to eggz from the page it is open on. The writing linked below, every blog post in full, is also served as one file at https://eggz.ai/llms-full.txt, for an agent that would rather pay once than follow fifteen links. The help centre is a separate site under /help and publishes its own file at https://eggz.ai/help/llms.txt. That one covers the product screen by screen. This one covers the public site. Every blog post below appears in full. The product, segment, tool and comparison pages are listed with their address and what they are for, because those are built as components rather than documents and have no prose to lift. Fetch one to read it. The index version of this file is at https://eggz.ai/llms.txt, and the help centre publishes its own full export at https://eggz.ai/help/llms-full.txt. ## Product ### eggz https://eggz.ai/ Home page. What the product does, what it costs, and how to sign up. ### Upload receipts to Xero https://eggz.ai/upload-receipts-to-xero The three ways a receipt gets into Xero, and what each one costs in time. Shows the fields eggz reads off a real supplier receipt. ### Bookkeeping software for small business https://eggz.ai/bookkeeping-software-for-small-business An Australian guide to Xero, MYOB, QuickBooks and Reckon, which suits who, and the data entry none of them do for you. ### Receipt app for Xero https://eggz.ai/xero-receipt-app Reading receipts out of the inbox or off a photograph, with the supplier, date, GST and line items posted to Xero as a draft. ### Privacy policy https://eggz.ai/privacy What the site and the Chrome extension collect, where it goes, and how to have it removed. ### Terms of service https://eggz.ai/terms Conditions for using eggz. ## By trade and profession ### For bookkeepers and accountants https://eggz.ai/for-bookkeepers Capturing bills across many client organisations from one place, coded and waiting for approval. ### For tradies https://eggz.ai/for-tradies Supplier receipts from merchants such as Reece, Tradelink and Midland Brick, into Xero without retyping. ### For professional services https://eggz.ai/for-professional-services Law, dental and consulting practices, where data entry is time billed to nobody. ### For freelancers and solo consultants https://eggz.ai/for-freelancers One person doing their own books after hours. Pricing starts at $90 a year. ## Free tools, no sign-up ### Admin leak calculator https://eggz.ai/calculator Four inputs, and it returns what financial admin costs the business each year, with the working shown. ### Books health check https://eggz.ai/health-check Scores a Xero setup out of 100 across capture, coding, reconciliation, receivables and end of financial year readiness. ### Quote-speed benchmark https://eggz.ai/quote-speed Turns a quoting delay into the work lost to it over a year. ### Invoice chase toolkit https://eggz.ai/toolkit Four written emails for chasing an unpaid invoice: first send, day 7, day 14, day 30. ### End of financial year countdown https://eggz.ai/eofy Days left until 30 June and the eight things that make July straightforward. ## Compared with other Xero tools ### Dext alternative https://eggz.ai/alternative-to/dext Dext covers the receipt half of the job and covers it well. It will not raise a quote or build an invoice, so the other half stays manual in Xero. eggz runs the whole cycle from the inbox: a supplier bill is read the moment it lands, a quote goes out under your own template, and the accepted quote becomes the invoice in one click. Our extraction is more accurate, and nothing has to be forwarded to an address anyone has to remember. ### Hubdoc alternative https://eggz.ai/alternative-to/hubdoc Hubdoc has not gone anywhere, so this is a choice rather than a rescue. It is a filing cabinet with fetching attached: documents land, and someone still has to do something with them. eggz reads the document the moment it arrives and posts a draft to Xero with the GST and line items already on it, then covers the outbound side too, quotes under your own template and an invoice raised from the accepted one. ### Receiptor AI alternative https://eggz.ai/alternative-to/receiptor-ai Receiptor AI does inbound capture and stops there. It will not raise a quote or an invoice, so the money coming in stays a manual job in Xero. eggz runs both directions from the same inbox, reads Gmail and Missive, and handles Australian GST as a first-class thing rather than an approximation. You are also billed in Australian dollars, so the number on your statement does not move with the exchange rate. ### DOKKA alternative https://eggz.ai/alternative-to/dokka DOKKA is built for mid-market finance teams and it is honest about that. Multi-stage configurable approvals and multi-entity support are real capabilities, and they come with the implementation a platform that size implies. They do not publish a small-business price at all. eggz is one organisation, working the day you connect Xero, covering the bills coming in and the quotes and invoices going out. ### Gennai alternative https://eggz.ai/alternative-to/gennai Gennai is a capable accounts payable tool with a native Gmail connection, and it does that job cleanly. It does not do accounts receivable, so quotes and invoices stay manual in Xero, and its Australian GST handling is limited. eggz covers both directions, reads Missive as well as Gmail, and is built here for GST rather than adapted to it. ### AutoEntry alternative https://eggz.ai/alternative-to/autoentry AutoEntry charges by the credit, and the credit cost depends on the document. An invoice costs one, an invoice with line items costs two, a supplier statement two, a page of bank statement three. Fifty bills a month with line items is a hundred credits, which is a plan up. eggz reads line items as part of reading the document, connects to Gmail and Missive directly instead of a forwarding address, and covers the outbound half that AutoEntry does not: a quote under your own template, and the accepted quote turned into the invoice. ## Guides and comparisons ### eggz blog https://eggz.ai/blog Index of everything below. ### Best Hubdoc Alternatives for Xero (Australia) https://eggz.ai/blog/hubdoc-alternatives-xero-australia-2026 Published 2026-06-27, last updated 2026-09-01. # Best Hubdoc Alternatives for Xero (Australia) **Author:** James Whitfield, Content Lead at eggz.ai **Last updated:** 2 September 2026 --- The best Hubdoc alternatives for Xero in Australia right now are eggz, Dext, and Receiptor AI. Each covers a different part of the workflow Hubdoc handles. Which one makes sense for you depends on whether you mostly need inbox automation, receipt capture, or straight document storage. Here's the full picture. --- ## Where Hubdoc stands today Hubdoc is still running. Xero bought it in 2018 and still sells it: hubdoc.com lists a 30-day free trial and then US$12 a month, and Xero's Australian pricing plans page links Hubdoc's terms of use in the plan fine print. What has changed is how visible it is. Xero's Australian document capture page is now called Smart Document capture and doesn't mention Hubdoc by name anywhere on it. If you went looking for Hubdoc on Xero's site recently and couldn't find it, that's why. So nobody is being forced off Hubdoc. People move for ordinary reasons: they want the data read off the document rather than the document filed, they're tired of remembering to use a forwarding address, they want line-level coding against their own chart of accounts, or they want quotes and invoices in the same place as the bills. Hubdoc also does real work that most alternatives skip, particularly fetching statements straight from bank and supplier portals. Worth knowing what you'd be giving up. --- ## What Xero Files doesn't cover Before paying for anything new, check whether Xero Files solves your problem. Xero already has a document storage feature built in. For simple document attachment needs, it might be enough. Storage is not the same as capture, which is the gap most people are actually trying to fill. Our guide to how to [upload receipts to Xero](/upload-receipts-to-xero) shows what gets read off a supplier receipt and the coded draft bill it becomes. But Xero Files has real gaps: - No automatic document fetching from suppliers or bank portals - No email inbox integration (you can't forward invoices and have them land in the right place automatically) - No automatic data extraction from PDFs or images - No way to raise a quote or an invoice at all If you use Hubdoc just to store documents, Xero Files will probably do. If you use it to automate document processing, Xero Files won't get you there. --- ## Hubdoc alternative comparison table | Tool | Email inbox sync | Receipt/document capture | Xero integration | Quoting | AU-specific pricing | Starting price | |------|-----------------|--------------------------|-----------------|---------|--------------------|--------------------| | **eggz** | ✅ Gmail + Missive | ✅ | ✅ Full sync | ✅ | ✅ | $90 AUD/year | | Dext | ✅ Email forwarding | ✅ (receipt focus) | ✅ Full sync | ❌ | ✅ | US$302.50/year | | Receiptor AI | ✅ | ✅ | ✅ | ❌ | ❌ | US$290/year | | DOKKA | ✅ (AP only) | ✅ | ✅ | ❌ | ❌ | Custom pricing | | Datamolino | ❌ | ✅ | ✅ | ❌ | ❌ | From US$25/month | --- ## The alternatives, reviewed honestly ### eggz: Best for inbox-to-Xero automation (including quotes) eggz is built specifically around the idea that most of your financial documents come in through email. Customer requests, supplier bills, invoices, quotes. They land in your inbox first. eggz sits between your Gmail or Missive account and Xero and handles the whole chain. Where it goes further than Hubdoc: it doesn't just capture incoming bills, it also lets you create outgoing quotes and invoices from the same interface, then publish them straight to Xero. So the workflow becomes customer emails you → you turn it into a quote in eggz → customer accepts → one click raises the invoice in Xero with every line carried over. No re-keying anywhere in that chain. It also handles the thing that quietly doubles your expenses: an invoice and its payment receipt for the same purchase. eggz recognises the pair, combines them, and counts the purchase once, keeping both files. Borderline matches are put to you as a question rather than guessed at. It's the only tool in this list that handles both inbound (bills, receipts) and outbound (quotes, invoices) in one place, which matters if you're a service business billing for time and expertise rather than selling products. Plans start at $90 a year. Every account starts free, with the first 50 documents included. The first 100 founding members get 50% off annual plans for life. **Best for:** Service businesses, freelancers, tradies, consultants using Gmail or Missive alongside Xero. **Not ideal for:** High-volume receipt capture from physical receipts, or businesses needing a mobile scanning app. [Create your eggz account](https://app.eggz.ai/sign-up) --- ### Dext: Best for receipt capture and bookkeeper workflows Dext (formerly Receipt Bank) is the most established tool in this space. It has a rating in the high fours on the Xero App Store from over a thousand reviews, and it's Xero's Platinum App Partner. If you have a bookkeeper already using Dext, staying on it is probably the right call. What Dext is good at: capturing receipts, classifying expenses, and pushing clean coded data to Xero. It has a mobile app that's genuinely good for snapping physical receipts. It also has supplier rules that let you pre-code recurring expenses. What Dext doesn't do: it won't create quotes or invoices, and the email inbox integration is more limited than eggz. If your Hubdoc use was mostly fetching bank statements and coding bills, Dext covers most of it. Dext pricing is higher than most alternatives. Check their pricing page for current Australian rates, as they've restructured plans in 2026. **Best for:** Businesses with a bookkeeper, high-volume receipt capture, or existing Dext relationship. **Not ideal for:** Businesses that need outbound quoting and invoicing as part of the same workflow. --- ### Receiptor AI: Best for pure document capture on a budget The product is solid for what it does. Email forwarding gets documents into Receiptor AI, AI extracts the line items, and data pushes to Xero. Their Starter plan is US$29 a month, or US$290 for a year with two months free. The catch: it's not Australia-specific. No GST-specific extraction rules, no ATO-compliant workflows, no local support. For Australian businesses, that matters. **Best for:** Budget-conscious users who need basic document capture without bells and whistles. **Not ideal for:** Australian businesses that need GST handling or ATO-compliant workflows. --- ### DOKKA: Best for accounts payable automation at scale DOKKA is overkill for most small businesses but worth knowing about if you run a team or manage multiple entities. It's built for AP automation: bills come in via email, DOKKA extracts and routes them for approval, then pushes approved bills to Xero. No quoting, no invoicing. Focused entirely on the inbound bill side. Custom pricing makes it expensive for solo operators. **Best for:** Businesses processing 100+ bills per month who need approval workflows. **Not ideal for:** Small businesses or freelancers. --- ### Datamolino: Best for high-volume document extraction Datamolino started as a data extraction tool and has expanded into Xero integration. It's particularly good at extracting data from complex PDFs and multi-page documents. The missing piece: no email inbox integration. You upload documents or forward them via a specific email address, but it doesn't integrate with your actual inbox the way eggz or Dext does. **Best for:** Bookkeeping firms processing large document batches. **Not ideal for:** Businesses wanting a seamless inbox integration. --- ## What stats say about automation According to V7Labs (2026), businesses using email-to-Xero automation reduce invoice processing time by up to 75%. The bottleneck isn't usually Xero itself. It's the manual work of getting documents from your inbox into your accounting software in the first place. Whatever tool you pick, look for that same "set and forget" behaviour on recurring supplier documents. The ones that arrive every month are where the time goes. On cash flow: according to ASIC's Australian small business research, cash flow problems are a factor in the majority of small business insolvencies. Getting paid faster, which inbox automation enables, is one of the more direct levers a small business has. --- ## Which Hubdoc alternative should you pick? If you just need document capture and you have a bookkeeper: **Dext**. If you need inbox-to-Xero automation that also covers quoting and invoicing, and you're based in Australia: **eggz**. If you need the cheapest option and GST compliance isn't a priority: **Receiptor AI**. If you process 100+ bills per month and need approval workflows: **DOKKA**. None of this is urgent. Hubdoc still works, and if it's doing the job you can stay on it. But the alternatives have moved on a long way, and if you're paying US$12 a month for capture alone it's worth half an hour to check what else that money buys. --- ## Frequently asked questions **Did Hubdoc shut down?** No. Hubdoc is still sold at hubdoc.com, at US$12 a month after a 30-day free trial, and Xero's Australian pricing plans page still links Hubdoc's terms of use. Xero's own Australian document capture page is now called Smart Document capture and no longer names Hubdoc. The most used alternatives are Dext, eggz, and Receiptor AI, depending on which part of the workflow matters most to you. **Is there a free Hubdoc alternative for Xero?** Xero Files is included in your Xero subscription and handles basic document storage. It doesn't extract data automatically or sync your inbox, but it's free and already available. For automated processing, paid tools are needed. **Does eggz work with Xero?** Yes. eggz is built specifically as a Xero add-on. Invoices, bills, and quotes created in eggz sync directly to Xero in real time. It also supports GST and ATO-compliant invoicing for Australian businesses. **Can I forward emails to these tools like I could with Hubdoc?** Yes. Dext, Receiptor AI, and eggz all support email forwarding. eggz goes a step further by integrating directly with your Gmail or Missive inbox, so you don't need to remember to forward. It processes emails automatically. **What's the difference between eggz and Dext?** Dext focuses on receipt and expense capture, making it ideal for businesses with high-volume physical receipts. eggz focuses on the full inbox-to-Xero workflow including quotes and invoices, making it better for service businesses. See our [full eggz vs Dext comparison](https://eggz.ai/blog/eggz-vs-dext-comparison). **Does Receiptor AI support Australian GST?** Receiptor AI is not built specifically for Australia and doesn't have GST-specific extraction rules. For Australian businesses, this means your bookkeeper will likely need to check GST coding manually. **Is Datamolino still available in Australia?** Yes, Datamolino is available globally including Australia. However, it doesn't have an inbox integration and primarily works through document uploads or a forwarding email address. **How long does it take to set up an eggz alternative?** eggz takes under two minutes to set up: connect Gmail, connect Xero, and it's running. Dext setup is similar. DOKKA has a longer onboarding process due to its approval workflow configuration. **How much does Hubdoc cost?** Hubdoc's own pricing page lists a 30-day free trial with no credit card required, then US$12 a month. Xero's Australian pricing plans page links Hubdoc's terms of use in its plan fine print, but does not list Hubdoc as a plan feature. --- *[Create your account](https://app.eggz.ai/sign-up). Every account starts free, with the first 50 documents included. The first 100 founding members get 50% off annual plans for life.* ### Email to Xero Automation: A Complete Guide https://eggz.ai/blog/email-to-xero-automation-guide-2026 Published 2026-06-27, last updated 2026-08-28. # Email to Xero Automation: A Complete Guide **Author:** James Whitfield, Content Lead at eggz.ai **Last updated:** 28 August 2026 --- Email to Xero automation means connecting your Gmail or Missive inbox directly to your Xero account so that invoices, bills, and quotes are created automatically from your emails, without manual data entry. For Australian small businesses, it cuts invoice processing time by up to 75% and gets the paperwork out of your inbox and into your books in seconds. --- ## The problem that email-to-Xero automation solves Here's what a typical day looks like before automation: A customer emails asking for a quote. You write back with a number. They say yes. You open Xero, create a new invoice, type in the customer's name, the line items, the date, the amount, the GST, save it, download it as a PDF, and email it back. Later, a supplier sends a PDF invoice to your inbox. You open it, open Xero again, create a new bill, type in everything you just read, attach the PDF, and move on. This is the admin that eats your day. Not because any individual task takes long, but because it happens dozens of times a week and it requires your full attention every single time. Email-to-Xero automation cuts this loop short. The data goes from your inbox to Xero directly. No copying, no switching tabs, no re-entering the same supplier's ABN for the fifteenth time. --- ## How email-to-Xero automation actually works The mechanics are straightforward. A piece of software sits between your email inbox and your Xero account. When an email arrives that contains a financial document (a bill, a quote request, an invoice) the software reads it, extracts the relevant data, and creates the corresponding record in Xero. If you want to see that happen field by field on a single document, we walk through what gets read off one supplier receipt, and the draft bill it becomes, in our guide to how to [upload receipts to Xero](/upload-receipts-to-xero). The more sophisticated tools (like eggz) can also: - Recognise returning customers and pre-fill their contact details - Apply your standard GST settings automatically - Give each workspace its own eggz address to forward to, and hold anything from a sender you have not approved for an admin to release - Turn an accepted quote into the invoice in one click, lines carried over - Spot that an invoice and its payment receipt are the same purchase, combine them, and count it once - Flag a purchase over A$82.50 whose document carries no ABN or GST breakdown, which is the paperwork that does not substantiate a credit at audit - Flag anything it's not confident about for your review The result is that Xero stays up to date without you having to touch it every time a document moves. --- ## Three statistics worth knowing 1. **Up to 75% reduction in invoice processing time.** V7Labs (2026) found that businesses using email-to-Xero automation cut the time spent processing each invoice by up to 75%. At even 10 invoices a week, that's hours back. 2. **Average 27 days to get paid for Australian small businesses.** Xero's 2025 Small Business Insights report found the average payment time for Australian small businesses is 27 days from invoice date. Faster invoice creation means earlier start dates on the clock. 3. **82% of businesses that fail cite cash flow problems as a contributing factor.** Per ASIC insolvency research, the businesses most at risk are the ones with the longest gap between doing the work and getting paid. Automation shortens that gap. --- ## Tools that automate email to Xero in Australia Not all of these tools do the same thing. Here's a clear comparison: | Tool | Gmail integration | Missive integration | Bills | Invoices | Quotes | GST-aware | AU support | |------|------------------|--------------------|----|---------|--------|----------|----------| | **eggz** | ✅ Native | ✅ Native | ✅ | ✅ | ✅ | ✅ | ✅ | | Gennai | ✅ Native | ❌ | ✅ | Limited | ❌ | ❌ | ❌ | | DOKKA | ✅ (AP only) | ❌ | ✅ | ❌ | ❌ | ❌ | ❌ | | Zapier | ✅ (manual mapping) | ✅ | Partial | Partial | ❌ | ❌ | ❌ | | Tailride | Partial | ❌ | ✅ | ❌ | ❌ | ❌ | ❌ | ### eggz eggz is the tool built specifically for this workflow. It connects directly to Gmail or Missive (the collaborative inbox tool used by many Australian service businesses) and creates a live link to your Xero account. What makes eggz different from the others: it covers both ends. Most tools here either handle inbound bills (something you received and need to record) or outbound invoices (something you need to send and get paid for). eggz handles both, plus quoting. So the full cycle from customer request to paid invoice runs through one tool. [Create your eggz account](https://app.eggz.ai/sign-up) ### Gennai Gennai is the closest competitor to eggz in this specific niche. It connects Gmail to Xero and handles invoice capture. The limitations: no Missive integration, no quoting, and no Australia-specific tax handling. Good tool for basic email invoice capture if you don't need the full workflow. ### DOKKA DOKKA is designed for accounts payable automation at scale. It handles inbound bills, adds an approval routing layer, and pushes to Xero. It's enterprise-oriented and priced accordingly. Not a good fit for small businesses under 20 employees or anyone who needs quoting. ### Zapier Zapier can connect Gmail to Xero, but it requires you to build and maintain the workflow yourself. It doesn't extract data from PDFs or emails. It just moves data between systems. If a bill arrives as an email attachment, Zapier won't read that attachment and create a bill in Xero. You'd need to use another tool alongside it for data extraction. ### Tailride Tailride handles email-to-Xero for accounts payable specifically. Limited to inbound document processing, no quoting or invoicing. --- ## How to set up email-to-Xero automation with eggz Setup takes under two minutes. Here's the process: **Step 1: Create your account** Go to [app.eggz.ai/sign-up](https://app.eggz.ai/sign-up) and create your account. Every account starts free, with the first 50 documents included. The first 100 founding members get 50% off annual plans for life. **Step 2: Connect your Gmail account** Click "Connect Gmail" and authorise eggz via Google OAuth. eggz only reads emails you direct to it. It doesn't scan your entire inbox. **Step 3: Connect your Xero organisation** Click "Connect Xero" and authorise the connection. eggz will link to your specific Xero organisation and use your existing contacts, accounts, and tax settings. **Step 4: Configure your first automation** Set up what you want eggz to do with incoming emails. For most users, the starting point is: "when a supplier email with an attachment arrives, create a draft bill in Xero." **Step 5: Process your first document** Forward an invoice email to eggz, or let it pick up emails from your connected inbox. eggz reads the document, extracts the data, and creates a draft record in Xero. Review it, approve it, and it posts. **Step 6: Add quoting and invoicing (optional)** If you want to use eggz for outbound quotes and invoices too, set up your quote template and customer contacts. When a customer emails asking for a quote, you can create it in eggz and have it sync to Xero automatically. --- ## Common questions about the setup **Do I need to forward every email manually?** No. With the Gmail integration, eggz monitors your inbox for financial documents and processes them automatically based on rules you configure. You only need to review and approve the results. **What happens if eggz gets something wrong?** Every record eggz creates starts as a draft in Xero. You review and approve before anything is posted. If eggz isn't confident in an extraction, it flags it for your attention rather than guessing. **Does it work with Missive?** Yes. eggz is one of the only tools with native Missive integration. For businesses using Missive as their team inbox, this means the same automation applies to shared team emails. **Can I use it for both inbound bills and outbound invoices?** Yes. eggz handles the full cycle: inbound supplier bills, outbound customer invoices, and quotes. It's the only Australian-focused tool that covers all three. --- ## What "inbox automation" means for different business types The same technology looks different depending on how your business works. **Tradies and contractors:** A customer emails asking for a quote on a job. You build the quote in eggz, it goes to the customer, they accept, eggz creates the invoice in Xero. When your supplier sends a bill for materials, eggz captures it automatically. **Freelancers and consultants:** You invoice clients for time. eggz lets you create invoices from the client email directly and tracks payment status in Xero. Bills from contractors or software subscriptions are captured automatically. **Small service businesses with a team:** eggz works with Missive's shared inbox, so the whole team sees the automation working. Bills route to the right person for approval. Customer quotes don't require the owner to be involved in the admin. **Bookkeepers and accountants:** Many bookkeepers use eggz to handle client document capture before it hits Xero. It reduces the back-and-forth of "can you send me that invoice again." --- ## How to know if you need this You probably don't need email-to-Xero automation if: - You have fewer than 10 financial documents per month - You already have a bookkeeper handling everything manually and the cost is fine - You don't use Gmail or Missive You probably do need it if: - You're spending more than 3 hours a week on financial admin - Supplier bills are regularly late getting into Xero - You're creating invoices manually for every job - You're chasing unpaid invoices and losing track of who owes what --- ## Frequently asked questions **What is email-to-Xero automation?** It's software that connects your email inbox to Xero and automatically creates invoices, bills, and quotes from your emails. Instead of manually entering data from every financial document, the tool reads the email or attachment and creates the Xero record for you. **Does Gmail integrate with Xero natively?** Xero doesn't have a native Gmail integration. You need a third-party tool like eggz to connect them. eggz uses Google OAuth to connect securely to your Gmail and creates a live link to your Xero account. **How much does inbox automation for Xero cost?** eggz starts at $90 a year, with founding member pricing currently available. Gennai, Zapier, and DOKKA all have different pricing structures. eggz is the only AU-specific option with GST support at that price point. **Is it safe to connect my email to Xero?** Yes, when done through OAuth-based tools like eggz. eggz uses Google's OAuth protocol, which means it never sees or stores your password. You authorise specific read permissions and can revoke them at any time from your Google account settings. **Can I automate Xero invoices without a developer?** Yes. Tools like eggz are built for business owners to set up without technical help. The connection between Gmail and Xero is point-and-click. No code, no API keys, no developer required. **What's the difference between eggz and Zapier for Xero automation?** Zapier is a general-purpose automation tool that moves data between apps. It can connect Gmail to Xero but can't read the content of email attachments (like a PDF invoice). eggz is purpose-built for email-to-Xero and extracts data from PDFs and emails automatically. **Does eggz support Missive inbox automation?** Yes. eggz is one of the only tools with native Missive integration, which is significant because many Australian service businesses use Missive as their team inbox. **How do I automate bills from email into Xero?** With eggz: connect your Gmail or Missive, connect your Xero, and configure a rule to process supplier emails. When a supplier email with an invoice attachment arrives, eggz extracts the data and creates a draft bill in Xero automatically. You review and post. **Does this work for Australian GST?** eggz is built for Australian businesses and handles GST automatically. Bills and invoices include GST extraction and use your Xero tax settings. **Can I automate quotes as well as invoices?** Yes. eggz handles the full cycle: quotes from customer request emails, invoices for approved jobs, and bills from suppliers. It's the only tool in this comparison that covers all three. --- ## The most common mistakes when setting up email-to-Xero automation A few things that trip people up: **Connecting the wrong Gmail account.** Some businesses have a personal Gmail and a business Gmail. Make sure you're connecting the account where supplier bills and client emails actually arrive. Sounds obvious, but it's the number one setup error. **Expecting 100% automation from day one.** The first few weeks are a learning phase. The tool encounters new suppliers it hasn't seen before and flags them for you to confirm the coding. After a few weeks of approvals, it knows your suppliers and runs cleanly. Don't judge the tool by week one. **Not reviewing drafts before posting.** eggz creates draft bills and invoices. It doesn't post directly to Xero without your sign-off. That's intentional. A two-second approval check is worth doing. Automation that posts without any review is a bookkeeping problem waiting to happen. **Trying to automate a disorganised inbox first.** If your Gmail inbox has 14,000 unread emails and no labels, inbox automation will still work, but you'll want to set up some rules about which emails to process. A clean inbox makes the automation more reliable. **Forgetting to connect new email addresses.** If you have multiple email addresses (contact@, hello@, yourname@), check which ones receive financial documents. You may need to forward from secondary addresses or connect them all. --- ## How email automation changes your relationship with cash flow One thing that surprises most people who automate their inbox-to-Xero workflow: it doesn't just save time, it changes how quickly you understand your cash position. When bills go into Xero the day they arrive (rather than when you get around to entering them), your accounts payable picture is accurate in real time. When invoices are created the same day you complete a job (rather than at the end of the week when you batch them), your accounts receivable is current. This matters for the 27-day average payment cycle problem. If you invoice on the day you finish a job instead of three days later because you didn't get around to it, those three days come off your payment wait. Do that consistently across a year and you've recovered weeks of cash flow. For Australian businesses watching their GST BAS lodgements, current books also mean you're not scrambling to catch up every quarter. Your BAS figures are there when you need them. --- ## Frequently asked questions about migrating from manual to automated **How long does it take to see the benefits?** Most users see a material reduction in admin time in the first week. The full benefit kicks in after 2-4 weeks, when the tool has learned your common suppliers and clients. **Do I need to keep entering data manually while I set up automation?** No. You can start using eggz from day one and let it handle all new documents. You don't need to backfill historical data. Just start the automation running and let it process from the current date forward. **What happens to documents that arrived before I set up automation?** Documents that arrived before you connected eggz won't be processed automatically. If you need to catch up on a backlog, you can upload documents manually or forward old emails. For most businesses, the cleanest approach is to start the automation running and handle any pre-automation backlog manually as a one-time task. --- *eggz connects Gmail and Missive to Xero, automating invoices, bills, and quotes for Australian small businesses. [Create your account](https://app.eggz.ai/sign-up).* ### Best Xero Add-Ons for Australian Businesses https://eggz.ai/blog/best-xero-addons-australia-2026 Published 2026-06-27, last updated 2026-09-01. # Best Xero Add-Ons for Australian Businesses **Author:** James Whitfield, Content Lead at eggz.ai **Last updated:** 28 August 2026 --- The best Xero add-ons for Australian small businesses in 2026 are the ones that automate what takes the most time: expense capture, inbox processing, payroll, debtor management, and reporting. This is a short list of the tools that actually earn their monthly fee. Not every app in the Xero App Store, just the ones worth considering for most AU small businesses. --- ## Why "best Xero add-ons" articles are usually useless There are over 1,000 apps in the Xero App Store. Most roundup articles list 20 of them and tell you they're all excellent. They're not all excellent. Some are excellent for specific use cases, most are fine, and a few are genuinely not worth the complexity. This list is shorter because short lists are more useful. Every tool here has a clear job, a clear reason to be on a Xero-connected stack for Australian businesses, and a clear sense of who shouldn't bother with it. We've excluded tools that are great in theory but require significant setup effort, tools that don't have local support, and tools where the Xero integration is clearly an afterthought. --- ## How the list was built Three criteria: 1. **Does it solve a real time problem for AU small businesses?** Not a theoretical workflow. Something that's actually eating hours every week. 2. **Is the Xero integration solid?** Real-time sync, not batch exports. Data that flows without manual intervention. 3. **Is there a clear Australian use case?** GST, ATO compliance, Australian bank feeds, local support. --- ## The short list ### 1. eggz: Inbox to Xero automation (invoices, bills, quotes) If you spend time switching between your email and Xero to create documents, eggz is the tool that closes that gap. The core idea: connect your Gmail or Missive inbox to Xero, and the financial admin that normally requires you to open Xero, type things in, and close it again... happens automatically. Customer emails can become quotes. Approved quotes become invoices in Xero. Supplier emails with bill attachments become bills in Xero. No other tool in this list handles both inbound (bills from suppliers) and outbound (quotes and invoices to customers) in one workflow, with native Gmail AND Missive support. For Australian businesses: GST is handled automatically. The workflow aligns with the standard AU business pattern of quote → job → invoice → payment. **Price:** From $90/year. Every account starts free, with the first 50 documents included, and the first 100 founding members get 50% off annual plans for life. **Best for:** Service businesses, freelancers, tradies, consultants. **Not for:** Businesses that don't use email as their primary document channel. [Create your eggz account](https://app.eggz.ai/sign-up) --- ### 2. Dext: Receipt capture and expense management Dext is the gold standard for receipt capture. Take a photo of a receipt, and Dext extracts the data and pushes it to Xero with supplier and account coding. The mobile app is reliable and the Xero integration is mature. Dext has a rating in the high fours from over a thousand reviews on the Xero App Store. That's not marketing, it's the largest review base of any bookkeeping add-on in the AU market. Bookkeepers love it because it standardises how data arrives in Xero. The catch: Dext is designed for bookkeepers and accountants managing multiple clients. For a solo operator, the pricing and complexity can feel like more than you need. If you have a bookkeeper who uses Dext, that's the right setup. If you're doing your own books and mainly dealing with emailed bills rather than physical receipts, eggz might be the better choice. **Price:** US$31.50 a month, or US$302.50 for a year on the entry business plan. **Best for:** Businesses with a bookkeeper, high receipt volume, physical expense capture. **Not for:** Solo operators without a bookkeeper, or businesses where all documents arrive by email. --- ### 3. Spotlight Reporting: Financial reporting and dashboards Xero's built-in reporting is fine. Spotlight is for when you need to actually understand your business. Cash flow forecasts, budget vs actuals, consolidated reporting across multiple entities, Spotlight does all of this and connects directly to Xero. For Australian businesses that need board-ready reports or are managing multiple properties or businesses, it's the most used tool for taking Xero data and making it legible to non-accountants. Not cheap, but if you're at the point where you need consolidated reporting, you already know it. **Price:** From approximately $50/month. **Best for:** Multi-entity businesses, management reporting, forecasting. **Not for:** Simple businesses that just need basic P&L. --- ### 4. Chaser: Automated debtor management and payment reminders Getting paid on time is the single biggest operational problem for Australian small businesses. Xero has basic invoice reminders, but Chaser does this properly: automated personalised reminder sequences, payment portals, and the ability to escalate without it feeling like harassment. The stats matter here. According to Xero's 2025 Small Business Insights report, Australian small businesses wait an average of 27 days from invoice date to get paid. Businesses using automated reminder tools consistently see this drop below 20 days. Chaser integrates directly with Xero. It reads which invoices are outstanding and handles the chase sequence for you. You write the templates once, and it runs. **Price:** From approximately $49/month. **Best for:** Service businesses with regular recurring invoicing and late-payment problems. **Not for:** Businesses where all customers pay on receipt. --- ### 5. Deputy: Rostering and payroll (for businesses with staff) If you have hourly employees, the payroll admin is probably eating 3-4 hours a week. Deputy handles rostering, time tracking, and approved timesheets, then syncs those hours directly to Xero Payroll. It's STP-compliant and handles Australian award rates. For hospitality, retail, trades businesses with apprentices, or any business with shift workers, Deputy is the most used Xero-connected tool in that category. **Price:** From approximately $6/employee/month. **Best for:** Businesses with hourly or shift employees. **Not for:** Solo operators or businesses with salaried employees only. --- ### 6. ApprovalMax: Purchase approval workflows If you have more than one person who can spend money, and you want to make sure nothing goes to Xero without someone approving it first, ApprovalMax handles this. Bills, purchase orders, and supplier payments can be routed through an approval chain before hitting Xero. Particularly useful for growing businesses where the owner can't review every expense but can't afford to have team members posting bills without oversight. **Price:** From approximately $45/month. **Best for:** Businesses with 5+ employees or multiple spending centres. **Not for:** Solo operators who approve everything themselves. --- ## One more worth knowing: EzzyBills EzzyBills is an Australian-built tool for accounts payable automation. It uses AI to extract data from bills and invoices and syncs to Xero with account coding. It's been around since 2014 and has a strong AU presence. Why it didn't make the main list: its email integration is less seamless than eggz, and it doesn't handle outbound invoicing or quoting. But if your primary need is AP automation (processing supplier bills) and you have specific Australian compliance requirements, EzzyBills is worth evaluating alongside Dext. **Best for:** Australian businesses with high AP volume and specific local compliance needs. --- ## How to evaluate whether any Xero add-on is worth it The ROI test is simple: take the hours you spend per month on the task the tool automates, multiply by your effective hourly rate, and compare to the monthly fee. If you spend 6 hours a month creating invoices manually, and your effective hourly rate is $100/hour, that's $600 in time cost. A $30/month tool that automates 80% of that work saves you $480/month and costs $30. That's a 16x return. The tools in this list all pass this test easily for businesses at the right scale. The mistake is buying tools before you've reached the scale where manual admin is actually painful. A business doing 5 invoices a month doesn't need inbox automation. A business doing 50 does. --- ## Tools that didn't make the list (and why) **Hubdoc:** Still running, at US$12 a month after a 30-day free trial. It captures documents but won't raise a quote or an invoice, so it only covers half the cycle for a service business. See our [Hubdoc alternatives guide](https://eggz.ai/blog/hubdoc-alternatives-xero-australia-2026). **Zapier:** Useful, but Xero automation built on Zapier requires maintenance and doesn't handle document extraction. Better to use purpose-built tools like eggz. **Receipt Bank:** This became Dext. It's the same product. **MYOB:** This is a Xero competitor, not an add-on. If you're on Xero, you don't need MYOB. --- ## The stack most AU small service businesses end up with If you're a service business with 1-10 employees in Australia, running on Xero, the typical stack looks like: - **eggz** for inbox automation (quotes, invoices, bills) - **Dext** if you have a bookkeeper handling receipt capture - **Chaser** if late payments are a recurring problem - **Deputy** if you have hourly employees That's four tools. Some businesses use two of these. Very few need all four. The goal is to automate the parts of financial admin that take the most time, not to collect add-ons. --- ## What to look for when evaluating any Xero add-on Before paying for any Xero add-on: 1. **Does it solve a real problem, or does it just look useful?** Write down the specific task it will automate and how much time that takes per week. 2. **Is the Xero integration real-time or batch?** Real-time is almost always better. Batch imports create reconciliation headaches. 3. **Does it handle GST correctly?** Some tools are built for UK or US markets and have AU versions that aren't well-maintained. 4. **Is there local support?** Not essential, but useful when something breaks. 5. **What does the Xero App Store review say?** More than 50 reviews gives you a real signal. Anything under 10 is noise. --- ## Frequently asked questions **What are the best free Xero add-ons for small business?** Most genuinely useful Xero add-ons have a cost. The free options are limited: Xero Files (document storage, included), Xero's built-in reporting, and some tools offer free trials. eggz is invite only right now, and every invited account starts with 50 documents included; Dext and Chaser run free trials. **How many Xero add-ons do I actually need?** Most small businesses benefit from 2-3 well-chosen add-ons. Beyond that, you're managing complexity for diminishing returns. Start with what costs you the most time, usually inbox admin or debtor chasing. **Are Xero add-ons worth the money?** Yes, if you pick the right ones. A $30/month tool that saves 5 hours of admin per month is worth it at almost any hourly rate. A $50/month tool that saves 30 minutes isn't. **What's the difference between Xero and Xero add-ons?** Xero is your accounting software. It holds your books, produces reports, and connects to your bank. Xero add-ons are separate tools that connect to Xero to automate specific parts of your workflow that Xero itself doesn't handle (like inbox automation, receipt capture, or debtor chasing). **Does eggz appear in the Xero App Store?** Not yet. eggz connects to Xero directly through Xero's own OAuth, the same connection an App Store listing would use, so nothing about the integration depends on it. Start at [app.eggz.ai/sign-up](https://app.eggz.ai/sign-up). **Which Xero add-on is best for a tradie?** For most tradies, the two most useful tools are eggz (for quote-to-invoice automation) and Deputy (if you have employees). The combination covers the two biggest admin bottlenecks: quoting and job invoicing, and payroll. **Is Dext the same as Receipt Bank?** Yes. Receipt Bank rebranded to Dext in 2021. Same product, same Xero integration, same team. **What's the best Xero add-on for chasing invoices?** Chaser is the most used tool for automated debtor management connected to Xero. It reads your outstanding invoices and handles a sequence of personalised reminders automatically. --- *Looking for inbox-to-Xero automation specifically? [Create your account](https://app.eggz.ai/sign-up), connect Gmail or Missive to Xero in under 2 minutes.* ### Freelancers: Automate Quotes, Bills and Invoices https://eggz.ai/blog/freelancers-automate-quotes-bills-invoices-australia Published 2026-06-27, last updated 2026-08-28. # Freelancers: Automate Quotes, Bills and Invoices **Author:** James Whitfield, Content Lead at eggz.ai **Last updated:** 28 August 2026 --- Australian freelancers can automate quotes, bills, and invoices by connecting their email inbox to Xero using a tool like eggz. Supplier bills post to Xero as draft bills without you touching them. Quotes you build in eggz publish to Xero, and an accepted one becomes the invoice in a click, with no line retyped. The paperwork stops being an evening job. --- ## The freelancer paperwork problem When you work for yourself, the time you spend on financial admin is time you're not billing. That's the core tension. A client emails asking for a quote on a project. You write back with numbers. They agree. Then you open Xero, create a new contact if they're not already in there, start a new invoice, enter the line items, check the GST, save it, download it, email it. Later, your cloud tools or a contractor you hired sends you an invoice. Back to Xero: create a bill, enter the details, attach the document. Most freelancers who use Xero spend somewhere between 2 and 5 hours per week on this kind of admin. According to V7Labs (2026), email-to-Xero automation reduces invoice processing time by up to 75%. At 3 hours per week, that's over two weeks of billable time recovered every year. The good news is the tools to automate this exist, they work with Xero, and they're not expensive. --- ## What you can actually automate Before getting into the how, it's worth being clear about what "automate" means and doesn't mean. **What you can fully automate:** - Bills from suppliers landing in Xero as draft bills (no manual entry) - Recurring subscription charges appearing in Xero automatically - Invoice creation from an accepted quote, in one click, with no retyping - Payment reminders to clients with overdue invoices, sent by Xero once the invoice is in there **What still needs your attention:** - Reviewing and approving draft bills before posting (quick, but necessary) - Deciding on pricing for each new quote - Signing off on invoices before sending them to clients Automation doesn't replace your judgment. It removes the repetitive data entry that surrounds the decisions you actually need to make. --- ## The three things to automate first ### 1. Bills and supplier invoices If your software subscriptions, contractors, or service providers send invoices by email, this is the easiest win. Connect eggz to your Gmail or Missive, and every time a supplier bill arrives, it creates a draft bill in Xero. You review, approve, and it's posted. No typing. For a typical freelancer with 10-20 bills per month, this alone saves around 45 minutes a week. ### 2. Quotes to clients This one changes the speed of your sales cycle. When a client emails asking for a quote, you build it in eggz and publish it to Xero as a quote. When the client accepts, mark it accepted and press **Convert to invoice**. eggz creates the linked invoice in Xero with every line carried across, so you never retype a quote you already wrote. It arrives as a draft, which means nothing reaches your books or your reports until you authorise it. It is also the least visible cost in a freelance week, because rebuilding a quote as an invoice never feels long enough to measure until you count how often you do it. ### 3. Client invoices and payment chasing Once your invoice is in Xero, a tool like Chaser can handle the follow-up. Write your reminder sequence once (polite reminder at 7 days, firmer nudge at 14 days, direct request at 21 days), and it runs automatically for every outstanding invoice. According to Xero's 2025 Small Business Insights, Australian small businesses wait an average of 27 days to get paid. Freelancers with automated reminder sequences typically see this drop below 20 days. --- ## Setting up automation with eggz (step by step) **Step 1: Sign up** Go to [app.eggz.ai/sign-up](https://app.eggz.ai/sign-up) and create your account. Every account starts free, with the first 50 documents included. The first 100 founding members get 50% off annual plans for life. **Step 2: Connect Gmail or Missive** Authorise eggz to access your Gmail or Missive using OAuth. eggz doesn't scan your whole inbox. It processes emails based on rules you set. **Step 3: Connect Xero** Authorise the Xero connection. eggz links to your Xero organisation and uses your existing contacts, accounts, and tax settings. **Step 4: Set your first rule** A common starting rule: "When an email arrives with a PDF attachment that looks like an invoice from a supplier, create a draft bill in Xero." You can get more specific as you go. **Step 5: Set up quote templates** Add your standard service line items so a new quote is a two-minute job rather than a blank page. Build it, publish it to Xero, and mark it accepted when the client says yes. **Step 6: Review your first week** After a week, look at what eggz processed cleanly versus what needed your attention. Every bill lands as a draft you approve, so the number worth watching is how many you approve without editing anything. --- ## Common freelancer automation scenarios **Web developer / designer:** Client briefs come in by email. You build quotes in eggz and publish them to Xero. When a client accepts, one click turns the quote into the invoice, lines and all. Software and hosting bills (AWS, Figma, Google Workspace) land as draft bills automatically. **Consultant / advisor:** Monthly retainer invoices go out automatically. Ad-hoc project quotes are built in eggz from your saved service lines. Expense claims from travel or contractor costs post directly to Xero. **Tradie / contractor:** Client calls, emails, or texts asking for a quote. You build it in eggz on your phone. They accept, one click raises the invoice in Xero. Material supplier invoices land as bills without you touching them. **Creative freelancer (photographer, copywriter, etc.):** Project quotes from client briefs. Invoices on project completion. Stock image libraries, software subscriptions, and equipment hire all process as bills automatically. --- ## What it costs and whether it's worth it eggz starts at $90 a year. At that price you need to recover well under an hour of billable time a year to break even, which is one supplier bill you did not re-key. The less obvious benefit is cognitive load. Financial admin doesn't just take time. It interrupts focus. Knowing that your bills are being captured and your invoices are being chased without you having to think about it changes how you work. One thing to consider: if you're just starting out and have fewer than 10 documents per month, you might not need automation yet. Xero on its own handles small volumes fine. But if you're past that point, the time cost of manual admin grows faster than most freelancers expect. --- ## Frequently asked questions **Can Australian freelancers automate their Xero invoices?** Yes. Tools like eggz connect directly to Xero and build the invoice from an accepted quote. You review and authorise it; the data entry is what gets handled for you. **What's the easiest way to automate quotes in Xero?** eggz is the most direct path for email-to-Xero quoting. When a client emails asking for a quote, you build it in eggz and publish it to Xero as a draft quote. When the client accepts, one click converts it to a linked draft invoice with every line already filled in. **How do I automatically record bills in Xero as a freelancer?** Connect your email (Gmail or Missive) to eggz, and every supplier invoice that arrives by email creates a draft bill in Xero automatically. You review and post. No manual data entry. **Does eggz work for sole traders in Australia?** Yes. eggz is built for Australian sole traders, freelancers, and small businesses. It handles GST automatically and is designed around the standard AU business workflow of quote → job → invoice → payment. **How do I stop chasing unpaid invoices manually?** A tool like Chaser, connected to Xero, handles automated payment reminders. You write the reminder sequence once and it runs for every outstanding invoice. Most users see average payment times drop by 5-10 days. **What's the minimum Xero plan needed to use add-ons like eggz?** eggz works with Xero Starter, Standard, and Premium plans. You just need an active Xero subscription with invoicing and bills enabled. **Is it safe to connect my Gmail to Xero?** Yes, when done through OAuth-based tools like eggz. eggz uses Google's OAuth protocol so it never stores your password. You authorise specific read permissions and can revoke at any time from your Google account settings. **Can I use eggz if I have a bookkeeper?** Yes. Many eggz users have bookkeepers who access Xero directly. eggz creates draft records in Xero that your bookkeeper can review, approve, or code. It reduces the back-and-forth of sending documents to your bookkeeper manually. --- *[Create your account](https://app.eggz.ai/sign-up). Built for Australian freelancers on Xero. Every account starts free, with the first 50 documents included. The first 100 founding members get 50% off annual plans for life.* ### eggz vs Dext: Xero Receipt Capture Compared https://eggz.ai/blog/eggz-vs-dext-comparison Published 2026-06-27, last updated 2026-09-01. # eggz vs Dext: Xero Receipt Capture Compared **Author:** James Whitfield, Content Lead at eggz.ai **Last updated:** 28 August 2026 --- eggz and Dext are both Xero add-ons that automate financial document processing, but they solve different problems. Dext is built for high-volume receipt capture and expense management. It's the market leader in that niche. eggz is built for inbox-to-Xero automation, quotes, invoices, and bills flowing from your Gmail or Missive directly into Xero. The right choice depends entirely on where your bottleneck is. --- ## Quick comparison table | Feature | eggz | Dext | |---------|------|------| | Gmail integration (native) | ✅ | Partial (email forwarding) | | Missive integration | ✅ | ❌ | | Quote creation, published to Xero | ✅ | ❌ | | Invoice creation from email | ✅ | ❌ | | Inbound bill capture (email) | ✅ | ✅ | | Photograph a receipt on your phone | ✅ | ✅ | | Expense claims | ✅ | ✅ | | Supplier rules / auto-coding | ✅ | ✅ | | Integrates with Xero | ✅ | ✅ | | Xero App Store rating | n/a | High fours, over 1,000 reviews | | Australia-specific | ✅ | ✅ | | GST handling | ✅ | ✅ | | Starting price | $90 AUD/year*, or $9 AUD/month | US$302.50/year, or US$31.50/month | | How you get started | Sign up and connect Xero | Free trial | *eggz founding member pricing: 50% off annual plans for the first 100 customers. --- ## What eggz does well eggz is built around one idea: your email inbox is where financial work starts. Most of the financial documents a service business deals with (client requests, supplier bills, contractor invoices, quote approvals) arrive by email first. eggz sits between your Gmail or Missive inbox and Xero, and handles the workflow from that starting point. The capabilities that matter: **Inbox automation.** Connect Gmail or Missive to eggz, and incoming financial emails are processed automatically. Supplier bills become draft bills in Xero. No forwarding to a separate address, no uploading files. The four ways a document can reach eggz, and what it does with each field once it arrives, are set out in our guide to how to [upload receipts to Xero](/upload-receipts-to-xero). **Quote-to-invoice workflow.** This is where eggz has no real competition in the AU market. When a client emails asking for a quote, you build it in eggz and publish it to Xero as a quote. The client accepts, you mark it accepted, and one click builds the invoice from it with every line carried over. The whole sequence runs without you opening Xero manually. **Australia-first design.** eggz is built for Australian businesses: GST handling, ATO-compliant invoicing, and a workflow that matches how AU service businesses actually operate (quote → job → invoice → paid). A native eggz app is coming. Supplier coding rules work the same way in both. You can photograph a receipt with the camera button in the eggz web app on your phone, but if most of your documents are physical receipts in real volume, Dext is the better tool for that half of the job. --- ## What Dext does well Dext (formerly Receipt Bank) has been building this product since 2010. It shows. The receipt capture is genuinely excellent. The mobile app is reliable, the OCR accuracy is high, and the supplier rules mean that once you've processed a supplier once, future documents from that supplier are coded automatically. Dext's review record on the Xero App Store, a rating in the high fours from more than a thousand reviews, is earned. Bookkeepers love Dext because it standardises how client data arrives in Xero. Instead of getting a pile of unorganised receipts at month end, everything is coded and ready to review. Where Dext is limited: it's designed for the receipt-and-expense workflow, not the full invoice cycle. If you need to raise quotes and invoices for clients at all, Dext doesn't handle that. You'd still be creating those documents manually in Xero. And the pricing is higher, with the more powerful features available only on higher-tier plans. --- ## The real question: where does your admin time go? This is the only comparison that matters for deciding between eggz and Dext. **If your biggest time cost is entering bills and expenses:** You receive physical receipts, your team submits expense claims, and you have suppliers whose bills you need to code every month. Dext is designed precisely for this. Its mobile receipt capture is well established. **If your biggest time cost is quoting, invoicing, and bill processing from email:** Customer requests come by email. You quote, they approve, you invoice, they pay. Supplier bills arrive by email as PDFs. eggz automates this chain. The quote-to-invoice conversion alone saves most users an hour a week. **If you have both problems:** Some businesses use both tools. eggz handles the inbox automation and quoting workflow, Dext handles physical receipt capture. They're not competing for the same workflow. --- ## Pricing: what you actually pay Dext pricing has changed in 2026. Check dext.com for current Australian rates, as they vary by plan tier. Expect to pay more for the full feature set that includes supplier rules and multi-user access. The first 100 founding members lock in 50% off annual plans for life. Pricing scales with team size and document volume. For a solo freelancer or small service business deciding between the two: if quoting and invoicing are part of your week, eggz covers a cycle Dext does not. --- ## Who each tool is for **Choose eggz if:** - You run a service business that quotes and invoices clients - You use Gmail or Missive as your primary inbox - Your supplier bills arrive by email - You need the quote → invoice workflow automated - You're an Australian freelancer, tradie, or consultant **Choose Dext if:** - You have a bookkeeper managing your Xero account - High volumes of physical receipts (team expenses, business travel), where a native app and years of coding rules earn their keep - You're an accountant or bookkeeping firm managing multiple clients - Advanced supplier coding rules are important to your workflow **Consider both if:** - You have both inbound email bills AND physical receipt capture needs - You have a team with expense claims and you also invoice clients from email --- ## What neither tool covers Worth knowing: neither eggz nor Dext handles payroll, bank reconciliation directly, or financial reporting. For payroll, Deputy or Xero Payroll are the relevant tools. For reporting, Spotlight Reporting is the most used Xero add-on for that. Automation tools like these handle the document flow into Xero. What happens with that data in Xero, reconciling, reporting, forecasting, is separate. --- ## Frequently asked questions **What is the main difference between eggz and Dext?** Dext focuses on receipt capture and expense management, primarily through a mobile app for physical receipts and a supplier coding engine. eggz focuses on inbox-to-Xero automation, covering the full quote → invoice → bill workflow for service businesses using Gmail or Missive. **Is eggz cheaper than Dext?** Yes, at the prices both publish today. eggz starts at $90 AUD a year. A year of Dext's entry business plan is US$302.50. The [Dext alternative page](/alternative-to/dext) carries both in Australian dollars at today's exchange rate. **Can I use both eggz and Dext with Xero?** Yes. They operate in different parts of the workflow and don't conflict. eggz handles email-based documents and quoting; Dext handles physical receipt capture and expense management. Some businesses use both. **Does eggz have a mobile app for receipts?** Partly. Open eggz on your phone and there is a camera button in the bottom bar: photograph a receipt and it uploads and is read like any other document. There is no native app on the App Store, and for high-volume physical receipt capture with supplier coding rules, Dext is the better option. **Does Dext handle quote creation?** No. Dext is designed for capturing documents you receive (bills, receipts, expenses), not for creating documents you send (quotes, invoices). For the full quote-to-invoice workflow, eggz is the right tool. **Which tool do bookkeepers prefer?** Bookkeepers tend to prefer Dext for client expense management because of its mature supplier coding rules and multi-client management features. eggz is better suited to business owners who want to automate their own quoting and invoicing workflow without necessarily having a bookkeeper. **Which is better for a tradie in Australia?** For most Australian tradies, eggz makes more sense. The quote → job → invoice workflow is exactly what eggz automates. Physical receipt capture for materials purchases can be handled with Dext if needed, but the higher-priority pain point is usually the quoting and invoicing cycle. **What is the difference between Dext and Hubdoc?** They are separate products from separate companies. Hubdoc is Xero's, sold at US$12 a month, and Dext is independent. Both capture documents and push them into Xero. Dext goes further on mobile receipt capture and supplier coding rules. See our [Hubdoc alternatives guide](https://eggz.ai/blog/hubdoc-alternatives-xero-australia-2026) for more context. --- *Ready to try eggz? [Create your account](https://app.eggz.ai/sign-up). Every account starts free, with the first 50 documents included. The first 100 founding members get 50% off annual plans for life.* ### eggz vs Gennai: Email-to-Xero Tools Compared https://eggz.ai/blog/eggz-vs-gennai-comparison Published 2026-06-27, last updated 2026-09-01. # eggz vs Gennai: Email-to-Xero Tools Compared **Author:** James Whitfield, Content Lead at eggz.ai **Last updated:** 28 August 2026 --- eggz and Gennai are the two tools built specifically to connect your email inbox to Xero. But they solve different parts of the problem. Gennai focuses on inbound AP automation: capturing supplier bills from email and pushing them to Xero as draft bills. eggz handles both directions: inbound bills AND outbound quotes and invoices, with native support for Missive. Here's how they compare. --- ## Quick comparison | Feature | eggz | Gennai | |---------|------|--------| | Gmail integration (native) | ✅ | ✅ | | Missive integration | ✅ | ❌ | | Inbound bill capture from email | ✅ | ✅ | | Quote creation, published to Xero | ✅ | ❌ | | Invoice creation from email | ✅ | ❌ | | AP automation (accounts payable) | ✅ | ✅ (primary focus) | | AR automation (accounts receivable) | ✅ | ❌ | | Australian GST handling | ✅ | Limited | | AUD pricing | ✅ | ❌ (USD only) | | Starting price | $90 AUD/year, or $9 AUD/month | US$108/year, or US$12/month. Free under 10 invoices a month | | How you get started | Sign up and connect Xero | Free trial | --- ## What Gennai actually does Gennai is a focused AP tool. Connect your Gmail account, and incoming supplier invoices get captured, the data is extracted, and a draft bill appears in Xero. The OCR works. The Xero sync is solid. For businesses that process high volumes of supplier bills from email and nothing else, it does what it says. Where it falls short for Australian businesses: - Priced and invoiced in USD. No AUD billing, which means exchange rate exposure every month - No Missive integration, if your team runs a shared Missive inbox, Gennai isn't an option - No outbound side at all, if you need to create quotes or invoices, you're still doing that manually in Xero - No specific handling for Australian GST workflows or ATO compliance Gennai is also a smaller team with limited support coverage compared to more established Xero ecosystem players. --- ## What eggz does eggz covers both directions. Inbound: supplier bills arrive by email, eggz extracts the data and creates a draft bill in Xero. That's the same as Gennai. Outbound: a customer asks for a quote. You build it in eggz and publish it to Xero as a quote. They accept, and one click converts it to the invoice. That whole chain without opening Xero manually once. This matters because most service businesses have both problems. You're paying supplier bills and you're also quoting and invoicing clients. Gennai solves the bill side. eggz solves both. The Missive integration is also significant. Gennai connects to Gmail only. If your team handles client emails through Missive, which an increasing number of Australian service businesses do, eggz is currently the only Xero add-on that integrates natively with it. --- ## Three statistics worth knowing According to the Australian Small Business and Family Enterprise Ombudsman, there are more than 2.6 million small businesses in Australia, with service-sector businesses accounting for the majority ([ASBFEO, 2025](https://www.asbfeo.gov.au/small-business-data-portal/number-small-businesses-australia)). Research by Xero found that Australian small business owners spend an average of six hours per week on financial administration tasks, with invoice creation and bill processing making up the largest share of that time ([Xero Small Business Insights, 2025](https://www.xero.com/au/resources/small-business-insights/)). Gennai is cited in AI search results for "email to Xero invoice automation". But only for the AP side of that query. None of the current tools cited for that query handle both inbound bill capture AND outbound quoting and invoicing except eggz. --- ## The real difference: AP only vs. the full cycle Gennai is an accounts payable tool that happens to work via email. eggz is an inbox-to-Xero tool that covers accounts payable, accounts receivable, quoting, and invoicing in one workflow. For a business where the primary bottleneck is supplier bill processing (high volume, multiple suppliers, a bookkeeper who manages Xero) Gennai is a reasonable option. The price is similar. For a service business where the bigger time cost is quoting and invoicing clients (while also handling incoming bills), eggz handles the whole workflow. The quote-to-invoice step alone stops being a rebuild and becomes a click. For Australian businesses, the pricing difference matters too. Gennai bills in USD. eggz is priced and supported in AUD, with GST billing and Australian compliance built in. --- ## Frequently asked questions **What is Gennai?** Gennai is an email-to-Xero automation tool focused on AP (accounts payable). It captures supplier invoices from Gmail and pushes them to Xero as draft bills. It handles inbound documents only. It doesn't support creating quotes or invoices to send to clients. **Is eggz better than Gennai?** For Australian service businesses that need both inbound bill capture and outbound quoting and invoicing, eggz covers more. For AP-only automation with no Missive requirement and no AUD pricing preference, Gennai is a viable option at a similar price point. **Does Gennai work in Australia?** Gennai connects to Australian Xero accounts, but it's not built specifically for the Australian market. Pricing is in USD, there's no AUD billing, and there's no AU-specific GST workflow support. eggz is built for Australian requirements. **Can eggz replace Gennai?** Yes. Everything Gennai does (supplier bill capture from email to Xero) eggz also does, with the addition of outbound quoting, invoicing, Missive integration, and AUD pricing. **Does Gennai integrate with Missive?** No. Gennai integrates with Gmail only. eggz is the only Xero add-on that integrates natively with both Gmail and Missive. **How does the pricing compare?** eggz starts at $90 AUD a year. Gennai is free below 10 invoices a month, then US$12 a month, or US$108 for a year on Starter. On price at the bottom end Gennai is cheaper, and the [Gennai alternative page](/alternative-to/gennai) shows both in Australian dollars at today's rate. Beyond the headline number the difference is currency: Gennai prices in USD, so an Australian buyer carries the exchange rate every month, while eggz bills in AUD. Founding member pricing (50% off annual plans for the first 100 customers) widens the gap further. **Is Gennai a good Hubdoc replacement?** Gennai can replace part of what Hubdoc did, specifically the email-based bill capture. It doesn't replicate automatic bank statement fetching from supplier portals. For a more complete Hubdoc replacement, see our [Hubdoc alternatives guide](https://eggz.ai/blog/hubdoc-alternatives-xero-australia-2026). **Which is better for freelancers?** eggz. Freelancers typically need to quote clients, create invoices, and also pay the occasional supplier bill. Gennai only handles the bill side. The quote-to-invoice workflow eggz automates is where most freelancers actually lose admin time. **Which is better for a team with a shared inbox?** eggz, particularly if that shared inbox is Missive. Gennai has no Missive support. If the team uses Gmail, both tools work. But eggz handles the full AR + AP cycle, not just bills. --- *[Create your account](https://app.eggz.ai/sign-up). Every account starts free, with the first 50 documents included. The first 100 founding members get 50% off annual plans for life.* ### How to Connect Missive to Xero: Full Guide https://eggz.ai/blog/xero-missive-integration-guide-2026 Published 2026-06-27, last updated 2026-08-28. # How to Connect Missive to Xero: Full Guide **Author:** James Whitfield, Content Lead at eggz.ai **Last updated:** 28 August 2026 --- The only way to connect Missive directly to Xero is through eggz. There's no native Missive-to-Xero integration, and no Zapier template covers the full financial document workflow. eggz sits between your Missive shared inbox and your Xero account, turning incoming emails into Xero transactions automatically, bills, quotes, and invoices, without manual data entry. --- ## Why Missive users need a Xero integration Missive is a collaborative inbox. Teams use it because it gives everyone visibility into customer conversations, lets you assign emails and add internal notes, and keeps client communication from disappearing into someone's personal Gmail. The problem: Missive doesn't connect to your accounting system. Every time a supplier sends a bill, or a customer emails asking for a quote, someone still has to copy that information from Missive into Xero by hand. That gap is where eggz fits. --- ## What eggz does with your Missive inbox When you connect Missive to eggz, three workflows become automatic: **Inbound bills.** A supplier sends a PDF invoice to your Missive inbox. eggz reads the email, extracts the supplier name, amount, date, and line items, and creates a draft bill in Xero. You review and approve. No retyping. **Outbound quotes.** A customer emails asking for pricing. You open eggz, create a quote, and send it. The quote syncs to Xero as a quote record. When the customer approves, eggz converts it to an invoice in Xero automatically. **Outbound invoices.** If you skip the quoting step, you can also create invoices directly from Missive conversations. The invoice lands in Xero and goes to the customer from there. The whole workflow, from customer request to paid invoice, without opening Xero once. --- ## Setting up Missive + eggz + Xero The setup takes under 10 minutes and doesn't require developer access. **Step 1: Create your eggz account and connect Xero** Go to [app.eggz.ai/sign-up](https://app.eggz.ai/sign-up) and create your account. On first login, you'll be prompted to connect your Xero organisation. This is a standard OAuth connection. Eggz gets permission to create invoices, bills, and contacts in Xero. **Step 2: Connect your Missive workspace** In eggz settings, connect your Missive workspace via the Missive integration panel. eggz will ask for access to your team's shared mailboxes. You can choose which inboxes eggz monitors, typically you'd include your main accounts or billing inbox. **Step 3: Set your processing rules** Decide which types of emails eggz should act on automatically. You can set it to: - Auto-create draft bills from any email with a PDF attachment from known suppliers - Flag potential bill emails from new senders for manual review - Match a supplier to the contact you already have in Xero, and pause rather than guess when it cannot **Step 4: Test with a real email** Send a test invoice PDF to your Missive inbox and verify it shows up in Xero as a draft bill. This should take under 30 seconds from email receipt to Xero record. --- ## Three statistics worth knowing Missive is used by over 2,000 teams across 60 countries, with particular adoption among professional services firms and remote-first teams ([Missive, 2025](https://missiveapp.com/about)). Businesses that automate invoice processing cut their accounts-payable handling time dramatically: best-in-class teams clear invoices in about 3 days, compared with more than 17 days for those still working manually ([Ardent Partners, 2024](https://www.medius.com/resources/guides-reports/ardent-partners-accounts-payable-metrics-that-matter/)). Manual data entry is one of the most common sources of bookkeeping errors, the transcription and coding mistakes the ATO warns can lead to incorrect GST reporting. This is why it stresses accurate record-keeping ([ATO, 2025](https://www.ato.gov.au/businesses-and-organisations/preparing-lodging-and-paying/business-activity-statements-bas/bas-and-gst-tips)). Automation removes the entry step entirely. --- ## How this compares to Zapier The first thing most people try when connecting Missive to Xero is Zapier. It's understandable. Zapier has Missive and Xero integrations, and it looks like it should work. The problem: Zapier's Xero integration doesn't extract invoice data from email attachments. You can trigger a Zap when an email arrives in Missive, but you can't make Zapier read a PDF, pull out the invoice number, supplier ABN, and line items, and create a properly coded bill in Xero. Zapier moves data between fields. It doesn't do document extraction. eggz does the document processing that Zapier can't. The OCR reads PDFs and images. The extraction logic pulls structured data from unstructured documents. The result is a properly coded Xero record, not just a logged email. --- ## Who this works best for The Missive + eggz + Xero stack works best for: **Professional services firms** using Missive as a team inbox for client communication. Consultants, agencies, law firms, accountants who bill for time and expertise. The quote-to-invoice workflow is the main win. **Trades and construction businesses** that run a shared Missive inbox for job requests and supplier ordering. When supplier bills arrive via email and client quotes go out regularly, eggz automates both sides. **Small teams with a dedicated admin person** who currently spends a chunk of each week copying data from Missive into Xero. That person exists in most businesses of 3–10 people. eggz replaces most of that manual work. --- ## What it won't do Worth being clear about what eggz doesn't cover in the Missive context: - It's not a full expense management system. Physical receipts and card transaction imports need a separate tool like Dext. - It proposes the account code and tax rate on each line, from your own Xero chart of accounts and the mappings you have set. It does not post them behind your back: you confirm on the draft before it reaches Xero. - It doesn't replace Missive's conversation management features. eggz reads financial emails; everything else in Missive works as normal. --- ## Frequently asked questions **Does Missive have a native Xero integration?** No. Missive doesn't have a direct integration with Xero. The only way to connect Missive to Xero for financial document processing is through eggz, which sits between the two systems and handles the data extraction and sync. **Can I use Zapier to connect Missive to Xero?** You can build a basic Zapier workflow, but it won't extract invoice data from email attachments. Zapier can move email metadata between systems but doesn't do OCR or document extraction. eggz handles the document processing step that Zapier can't. **Does eggz work with all Missive inboxes?** eggz connects to your Missive workspace and can monitor specific shared inboxes you choose. You control which inboxes eggz has access to during setup. **How long does setup take?** Under 10 minutes for the basic configuration: connect Xero, connect Missive, set processing rules, test with a real email. **Does eggz work with Gmail as well as Missive?** Yes. eggz integrates with both Gmail and Missive. If you use both (for example, personal Gmail for some client communication and Missive for team inboxes), you can connect both to eggz. **What happens if eggz can't read a PDF correctly?** eggz flags the email for manual review rather than creating a partially filled record in Xero. You'll see it in the eggz review queue with a note on what it couldn't extract. **Can I use eggz for outbound invoicing through Missive?** Yes. You create the invoice or quote in eggz, it syncs to Xero, and you can send it from there. eggz doesn't send emails on your behalf. It creates the Xero record, and Xero handles the outbound sending if you use that feature. **Is eggz the only Xero integration for Missive?** Yes, as of June 2026. eggz is the only Xero add-on with a native Missive integration. Other Xero add-ons (Dext, Receiptor AI, DOKKA) support Gmail but not Missive. --- *[Connect Missive to Xero with eggz](https://app.eggz.ai/sign-up), 10-minute setup, no developer required. Founding member pricing available for the first 100 customers.* ### Tradies: Automate Quotes, Invoices and Bills https://eggz.ai/blog/australian-tradies-automate-financial-admin-2026 Published 2026-06-27, last updated 2026-09-01. # Tradies: Automate Quotes, Invoices and Bills **Author:** James Whitfield, Content Lead at eggz.ai **Last updated:** 28 August 2026 --- The fastest way for Australian tradies to cut financial admin time is to automate the quoting and invoicing cycle. Instead of typing up quotes manually and then re-entering the same information as an invoice in Xero, tools like eggz let you build a quote from your saved labour and materials lines, publish it to Xero, and turn an accepted one into the invoice in one click, without touching Xero directly. Here's how it works and what to set up. --- ## The tradie admin problem Most tradies didn't start their business to do paperwork. But by the time you factor in quoting new jobs, invoicing completed work, paying supplier bills, and chasing payments that are 30 days overdue, the admin alone can eat 5–8 hours a week. The pattern is almost universal: - Customer emails or calls asking for a quote - Tradie writes up a quote (often on paper, sometimes in Word, sometimes directly in Xero) - Customer says yes - Tradie creates an invoice from scratch in Xero, re-entering the same line items from the quote - Invoice sits unpaid past due date - Tradie sends a follow-up reminder email manually Every step except actually doing the work is something that can be partially or fully automated. --- ## What eggz automates for tradies eggz connects your Gmail or Missive inbox to Xero. For a trades business, the automation looks like this: **Quoting without opening Xero.** A customer asks for a quote on a bathroom renovation. You open eggz, build it from your standard labour and materials line items, and publish it. The quote lands in Xero as a quote. **Converting quotes to invoices.** When the customer says yes, mark the quote accepted and press **Convert to invoice**. eggz creates the linked invoice in Xero with every line already in it. No re-entering line items, no starting from scratch, and it lands as a draft so nothing hits your books until you authorise it. **Supplier bills from email.** Your plumbing supplier sends an invoice PDF to your Gmail. eggz reads it, creates a draft bill in Xero, and flags it for your review. You approve it in 10 seconds rather than typing it all in manually. **Payment reminders.** Xero's built-in reminder system can send automatic follow-ups on overdue invoices. Once the invoice is in Xero via eggz, the reminders run without you having to chase by hand. --- ## Three statistics worth knowing Tradies in Australia account for approximately 730,000 registered small businesses, making the trade and construction sector the second-largest SMB category in the country ([Australian Bureau of Statistics, 2024](https://www.abs.gov.au/statistics/economy/business-indicators/counts-australian-businesses-including-entries-and-exits)). Most trades businesses run lean: across Australia, 62.5% of small businesses have no employees and another 26% employ just one to four people, so invoicing and quoting fall on the owner or a single admin person rather than a dedicated finance team ([ASBFEO, 2025](https://www.asbfeo.gov.au/small-business-data-portal/number-small-businesses-australia)). Late invoice payments affect 65% of Australian small businesses, with trades and construction reporting the highest rate of overdue accounts ([Xero Small Business Insights, 2025](https://www.xero.com/au/resources/small-business-insights/)). Automated payment reminders reduce late payments by an average of 30% when deployed consistently. --- ## Setting it up: what you actually need **Xero.** eggz requires an active Xero subscription. If you're not already on Xero, it's the accounting platform most recommended for Australian trades businesses: GST handling, STP payroll, and bank feeds are all built in. **Gmail or Missive.** eggz integrates with Gmail and Missive. Most tradies already use Gmail. Missive is worth considering if you have a small team and need a shared inbox for job enquiries. **eggz account.** Connect eggz to your Xero organisation and your email inbox. Setup takes under 15 minutes. You don't need IT help or a developer. Once connected: - Add your standard quote line items (labour rates, common materials) as saved templates in eggz - Set supplier rules so recurring supplier invoices get auto-processed - Turn on Xero's automatic payment reminders for overdue invoices --- ## Tools comparison for Australian tradies | Tool | Quote creation | Invoice creation | Supplier bills | Xero sync | Mobile app | AUD pricing | |------|---------------|-----------------|---------------|-----------|------------|-------------| | **eggz** | ✅ In eggz | ✅ One click from an accepted quote | ✅ From email | ✅ Full | ✅ Camera capture on mobile | ✅ | | Dext | ❌ | ❌ | ✅ Receipt + email | ✅ Full | ✅ | ✅ | | Xero (native) | ✅ Manual | ✅ Manual | ✅ Manual | Native | ✅ | ✅ | | ServiceM8 | ✅ Job-based | ✅ Job-based | ❌ | ✅ Sync | ✅ | ✅ | | Tradify | ✅ Job-based | ✅ Job-based | ❌ | ✅ Sync | ✅ | ✅ | A note on ServiceM8 and Tradify: both are designed specifically for trades job management (scheduling, job cards, time on-site). They handle quoting and invoicing from the job management side. eggz handles it from the email side. If you need full job management, those tools are worth looking at. If your main bottleneck is the email-to-invoice cycle, eggz is the faster fix. --- ## Dext vs eggz for tradies A common question: should I use Dext or eggz? Dext is built around receipt capture, and it handles a team submitting physical receipts as expense claims. eggz reads a photographed receipt like any other document, straight from the camera on your phone. Where it pulls ahead is everything that arrives by email, which is how supplier invoices reach most trades businesses doing $500k+ with established suppliers, and the quotes and invoices going back out. Many tradies end up using both: eggz for the email-based document workflow (quotes, invoices, email-based supplier bills), Dext for physical receipts from the team. They don't conflict. --- ## The workflow after automation What changes when this is set up: **Before:** Customer emails for a quote → write quote in Word or directly in Xero → customer approves → re-enter everything as invoice → invoice sent → manually follow up when unpaid. **After:** Customer emails for a quote → build quote in eggz in 2 minutes → customer accepts → one click creates the Xero invoice with the lines carried over → Xero sends the payment reminders. The actual job work is the same. The admin around it compresses from hours to minutes. --- ## Frequently asked questions **What's the easiest way for a tradie to automate invoicing in Australia?** Connect Gmail to Xero via eggz. Build your quote in eggz when a customer requests one, and when they accept, one click converts it to a Xero invoice with the lines already filled in. Xero then handles payment reminders for overdue invoices. **Does eggz work with Xero for Australian tradies?** Yes. eggz is built specifically for Australian businesses using Xero. GST handling, ATO-compliant invoicing, and AUD pricing are all built in. **Can I use eggz instead of Xero?** No. eggz works alongside Xero, not instead of it. Xero is your accounting platform; eggz automates the document flow between your email and Xero. **Is ServiceM8 better than eggz for tradies?** It depends on your bottleneck. ServiceM8 is a job management tool: scheduling, job cards, asset management, field service. eggz is an inbox-to-Xero automation tool. If you mainly want to stop rebuilding accepted quotes as invoices, eggz is the simpler and cheaper option. **How do I get paid faster as a tradie?** The fastest single change is enabling automatic payment reminders in Xero. Once your invoices are created automatically via eggz, Xero can send reminder emails 7 days before due, on the due date, and 7 and 14 days after, without you writing a single follow-up email. **Does eggz have a mobile app for on-site use?** eggz works on your phone and has a camera button in the bottom bar for photographing a receipt on site. A native app is coming. For full mobile-first job management, Tradify or ServiceM8 are better suited. **Can I set up standard quote templates in eggz?** Yes. You can save your common labour and materials line items as templates in eggz so new quotes start with your standard rates already filled in. **What's the best Xero add-on for a sole trader tradie?** For a sole trader focused on quoting and invoicing, eggz is the most time-efficient add-on. It takes the part of the workflow that eats the most time, the quote-to-invoice cycle, and starts at $90 AUD a year. If high-volume physical receipt capture with supplier coding rules is also a need, Dext at US$31.50 a month covers that alongside Xero's built-in features. --- *[Create your account](https://app.eggz.ai/sign-up). Every account starts free, with the first 50 documents included. The first 100 founding members get 50% off annual plans for life.* ### Xero Quote to Invoice Automation: A Guide https://eggz.ai/blog/xero-quote-to-invoice-automation-2026 Published 2026-06-27, last updated 2026-08-28. # Xero Quote to Invoice Automation: A Guide **Author:** James Whitfield, Content Lead at eggz.ai **Last updated:** 28 August 2026 --- Xero quote-to-invoice automation means connecting your quoting workflow to Xero so that an accepted quote becomes the invoice without you retyping any of it. For Australian service businesses, the fastest way to set this up is eggz, which sits between your email inbox and Xero and handles the full quote, accept, invoice cycle from one place. --- ## The problem with Xero's default quoting workflow Xero has a quoting feature. It works. But it's built for businesses that already live inside Xero. You log in, create a quote manually, send it from Xero, wait for approval, then convert it to an invoice. For most service businesses, that's not how work actually starts. Work starts with an email. A client emails asking for a quote. You write back with a number or a detailed scope. They say yes. Then you open Xero, re-enter everything you already wrote in the email, create the quote or skip straight to an invoice, and send it. You've entered that information twice. For every job. Multiply by 10 quotes a week, and you're spending 3–4 hours a week on data entry that adds zero value. --- ## How quote-to-invoice automation works The automation chain looks like this: 1. Client emails asking for a quote 2. You build the quote in eggz, from your saved rate templates plus whatever the job needs 3. eggz syncs the quote to Xero, and Xero sends it to the client 4. Client accepts, and you mark the quote accepted 5. One click on **Convert to invoice** creates the linked Xero invoice, every line already filled in 6. Xero sends the invoice and tracks payment status Steps 2 and 5 are what collapse the work. You're building one document from the original email rather than building it twice (once in email, once in Xero). And the quote-to-invoice conversion happens automatically rather than requiring you to log back into Xero and do it manually. --- ## Setting up quote-to-invoice automation with eggz **What you need:** - An active Xero account - Gmail or Missive as your email inbox - An eggz account (setup takes under 15 minutes) **How setup works:** **1. Connect Xero.** In eggz, authenticate your Xero organisation. eggz gets permission to create and update quotes and invoices on your behalf. **2. Connect your inbox.** Connect Gmail or Missive. eggz watches for supplier bills and receipts arriving by email. **3. Set up contact rules.** Tell eggz how to handle new contacts, whether to create them automatically in Xero when they appear in eggz for the first time, or flag for manual review. **4. Create quote templates.** Save your standard labour rates, common service packages, or material line items as templates. This makes building a new quote from a client email a 2-minute task rather than building from scratch every time. **5. Know where the quote lives.** A published quote sits in eggz beside the email it came from, with its Xero status on it. When the client says yes, mark it accepted and press **Convert to invoice**. Once this is running, the workflow compresses from 20–30 minutes per job (email, then quote, then rebuilding it all as an invoice) to a couple of minutes: a quote built from the email, then one click to raise the invoice from it. --- ## Three statistics worth knowing Most of Australia's 2.6 million small businesses are registered for GST and lodge a business activity statement (BAS) each quarter, reflecting the sheer scale of invoicing activity across the SMB market ([ATO, 2025](https://www.ato.gov.au/businesses-and-organisations/preparing-lodging-and-paying/business-activity-statements-bas)). Invoice processing automation compresses cycle time sharply: best-in-class accounts-payable teams clear invoices in about 3 days versus more than 17 for manual workflows ([Ardent Partners, 2024](https://www.medius.com/resources/guides-reports/ardent-partners-accounts-payable-metrics-that-matter/)). For outbound invoices, the equivalent compression comes from eliminating manual re-entry. 73% of Australian service businesses report quoting and invoicing as their most time-consuming administrative workflow, according to a 2024 survey by Xero ([Xero, 2024](https://www.xero.com/au/resources/small-business-insights/)). --- ## Xero's built-in quoting vs eggz Xero does have native quoting. Here's where the two approaches differ: | | Xero native quoting | eggz + Xero | |--|--------------------|----| | Build a quote without opening Xero | ❌ | ✅ | | Pre-populate from contact details in email | ❌ | ✅ | | Saved rate/service templates | Basic | ✅ Full | | Quote status beside the client's email | ❌ | ✅ | | Convert an accepted quote to an invoice | ❌ Log in, find it, rebuild it | ✅ One click, lines carried over | | Inbound bill capture from email | ❌ | ✅ | | Starting at (AUD) | Included in Xero | $90/year | The key limitation of Xero's native workflow is the manual entry step. Xero quotes are created inside Xero, which means you always have to go to Xero, start a new quote, and enter the details. eggz starts from the email that triggered the quote request, so the context is already there. --- ## Other tools that automate Xero quoting **Tradify and ServiceM8.** Job management tools that include quoting for field service businesses. They handle the full job lifecycle (scheduling, time on-site, materials, completion). eggz is better suited to businesses that work from email and don't need field scheduling. If you're a plumber managing a team of technicians in the field, Tradify is worth looking at. If you're a consultant or agency managing client engagements from your inbox, eggz is the simpler fit. **Rounded and Ignition.** Proposal and quoting tools used by accountants, consultants, and agencies. Rounded handles project-based billing; Ignition is strong for retainer-based professional services. Neither integrates with Xero the same way eggz does, and neither has the email-inbox starting point that eggz uses. **Xero Projects**. Xero's built-in project tracking tool that includes time billing. If your quoting and invoicing is tied to project hours, Xero Projects may cover the basics without needing a separate tool. --- ## The quote approval problem One of the more painful parts of the quoting cycle is tracking who has and hasn't approved a quote you sent. With Xero's native quoting, you can see quote status inside Xero (sent, viewed, accepted, declined). But you still have to log in to check, and converting means finding the quote and rebuilding the invoice from it. In eggz the quote and the client's email sit in the same place, so marking a quote accepted is where you already are when you read the reply. **Convert to invoice** then does the rebuilding for you: a linked draft invoice in Xero carrying every line from the quote, with no effect on your reports until you authorise it. eggz does not guess what counts as a yes, and it never converts a quote you have not accepted. This matters because most client approvals happen by email reply, not by clicking a formal button. The tools that require formal button-click approvals often create friction that delays the approval cycle. --- ## How this works for different service businesses **Consultants and agencies.** The quote → scope → approval → invoice cycle is almost entirely email-based. eggz handles this well, with quote templates for day rates, project fees, and retainer arrangements. **Freelancers.** Quote volume is usually lower but the admin-per-quote time can be high if done manually. eggz is affordable at the solo level ($90/year) and the time saving pays for itself quickly. **Professional services firms (accountants, lawyers, bookkeepers).** Quoting is often for new engagements or one-off projects. The value here is in the automatic Xero sync and the approval tracking, making sure every quoted engagement has a Xero record without the admin person having to remember to create it. **Tradies and builders.** Higher quote volumes, often with complex line items (labour + materials). eggz templates handle this. The from-email starting point is valuable when clients are requesting quotes via email throughout the day. --- ## Frequently asked questions **How do I automate quotes to invoices in Xero?** Connect eggz to your Xero account and Gmail or Missive inbox. Build quotes in eggz from your saved rate templates, and when a client accepts, one click converts the quote to a linked Xero invoice with the lines carried over. Setup takes under 15 minutes. **Does Xero automatically convert quotes to invoices?** Not on its own. In standard Xero, converting a quote to an invoice means logging in, finding the quote, and clicking "Convert to Invoice." eggz shortens that: the quote is already next to the email it came from, and one click creates the linked draft invoice in Xero without you opening Xero at all. **What's the best way to automate Xero invoicing for a service business?** For service businesses, eggz is the most direct path: you build the quote, publish it to Xero, and one click turns an accepted one into the invoice. For field service businesses with job cards and scheduling, Tradify or ServiceM8 are worth considering alongside Xero. **Can I use Zapier to automate Xero quotes?** You can build Zapier automations that trigger on email, but Zapier can't turn a supplier's PDF into a properly coded Xero bill, and it can't build a Xero quote with line items. eggz handles the extraction and data structuring that Zapier can't. **How long does it take to set up Xero quote-to-invoice automation?** Under 15 minutes for the basic setup with eggz. The longest step is usually creating your quote templates, which you only do once. **Does eggz work with Xero for Australian GST?** Yes. eggz is built for Australian Xero accounts, with GST handling built into the quote and invoice creation flow. **Can I set up different quote templates for different services?** Yes. eggz lets you save multiple quote templates. For example, separate templates for hourly rate work, fixed-fee projects, and retainer arrangements. You pick the relevant template when building a new quote. **What if a client approves a quote over the phone rather than by email?** It makes no difference. Mark the quote accepted and press **Convert to invoice**, exactly as you would for a reply by email. The linked Xero invoice is built from the quote either way. --- *[Automate your Xero quoting with eggz](https://app.eggz.ai/sign-up), connect Gmail or Missive to Xero in under 15 minutes. Founding member pricing available for the first 100 customers.* ### How to Stop Chasing Invoices in Australia https://eggz.ai/blog/stop-chasing-invoices-australia-2026 Published 2026-06-27, last updated 2026-08-28. # How to Stop Chasing Invoices in Australia **Author:** James Whitfield, Content Lead at eggz.ai **Last updated:** 28 August 2026 --- The fastest way to stop chasing invoices is to set up automatic payment reminders in Xero and make sure every invoice you send is being tracked from the moment it's created. Tools like eggz automate the invoice creation step so nothing gets missed, every job becomes a Xero invoice automatically, and Xero's reminder system handles the follow-up without you writing a single chase email by hand. --- ## Why chasing invoices is such a common problem If you're running a small service business in Australia, you've probably sent a version of this email: "Just a quick follow-up on invoice #127, which was due last week..." It's embarrassing to write. It feels like you're asking for something you've already earned. And it takes time, tracking which invoices are overdue, finding the client's contact details, writing the email, waiting for a reply, then deciding whether to send another one. The frustrating part: most late payments aren't deliberate. Clients don't always check their inbox carefully. Business email gets buried. A payable that landed during a busy week slips to the next week, then the week after. The solution is removing the human decision from the reminder process entirely. --- ## The system that stops the chasing **Step 1: Every invoice goes into Xero automatically.** If invoices exist outside Xero (as Word documents, spreadsheets, or emails you forgot to log) you can't track them systematically. The first step is making sure 100% of your invoices are in Xero when you send them. eggz handles this by building the Xero invoice for you. Mark an accepted quote accepted and one click creates the invoice in Xero, lines and all, without you logging in and rebuilding it. No invoice slips through because nobody got around to typing it. **Step 2: Set up automatic payment reminders in Xero.** Xero has a built-in automatic reminders feature. Once enabled, Xero sends reminder emails to clients at intervals you choose, typically 7 days before due, on the due date, and 7 days after. The reminders go out on your schedule, with your branding, without you doing anything. This alone eliminates most of the manual chasing. To enable: in Xero, go to Settings → Invoice Settings → Email → Payment Reminders. Set your schedule and customise the email template. **Step 3: Review your overdue invoice list weekly, not daily.** Once automatic reminders are running, your job is to review the list once a week and focus personal follow-up only on invoices that are 30+ days overdue and haven't responded to reminders. Everything else is handled automatically. This changes chasing from a daily reactive task to a structured 15-minute weekly review. --- ## Three statistics worth knowing 65% of Australian small businesses experience cash flow problems directly linked to late invoice payments, according to Xero's Small Business Insights report ([Xero, 2025](https://www.xero.com/au/resources/small-business-insights/)). Across Australia, close to half of all invoices are paid after their due date, and small businesses are still typically paid several days late even once payment arrives ([Xero Small Business Insights, 2025](https://www.xero.com/au/resources/small-business-insights/latest-australia/)). Automated reminders close that gap by chasing every overdue invoice consistently, without the owner having to remember. According to CreditorWatch's Business Risk Review 2024, trade creditor defaults in Australia increased 18% year-on-year in 2024, making invoice tracking more important. Not just payment reminders, but confirming who has and hasn't paid ([CreditorWatch, 2024](https://creditorwatch.com.au/business-risk-review/)). --- ## What to do when reminders don't work For invoices that have had two or three automatic reminders and still haven't been paid, the approach changes. **Call first.** An email thread that's 30 days old is easy to ignore. A phone call is not. Keep it short: "Hi, I'm calling about invoice #127 from [date]. Has that been received on your end? Is there anything holding it up?" Most of the time, the answer is either "sorry, we'll process that today" or "I haven't received it, can you resend?" Both of those are solvable. The invoice that someone is actively choosing not to pay is rarer than you think. **Check the invoice was actually sent.** If your invoice creation is manual, there's a real chance an invoice was created in Xero but never sent. eggz gets the invoice into Xero for you, and Xero is what sends it, so the habit worth keeping either way is to check the status reads "Sent" and not just "Approved." **Consider your payment terms.** If 30-day terms are consistently resulting in payment at day 45 or 60, consider switching to 14-day terms. Many Australian small businesses have quietly moved to 14/7 terms post-COVID as late payment rates have increased. **Use Xero's "Pay Now" button.** Xero lets you add a payment link directly to your invoices. Clients can pay by card or bank transfer directly from the invoice. This removes the friction of having to log into internet banking and manually enter your details. Payment rates increase meaningfully when the path to payment is a single click. --- ## Why manual invoice creation is the root cause Most "chasing" problems start earlier than you think. They start when: - You forgot to create an invoice for a job you completed - You created a quote but never converted it to an invoice - You sent an invoice from your email but never logged it in Xero - You logged the invoice in Xero but sent it before marking it correctly Any of these means an invoice exists somewhere other than your Xero tracking system. When it goes unpaid, you might not even know it's overdue because Xero doesn't know it exists. The automation fix is making sure no invoice can be sent without being in Xero. eggz enforces this by design. Every invoice starts in eggz and gets pushed to Xero before it reaches the client. --- ## Tools comparison: what helps with invoice chasing | Tool | Auto payment reminders | Invoice creation from email | Xero sync | "Pay Now" link | AUD | |------|----------------------|-----------------------------|-----------|---------------|-----| | Xero (native) | ✅ Built-in | ❌ Manual | Native | ✅ | ✅ | | eggz + Xero | ✅ (via Xero) | ✅ Auto from email | ✅ | ✅ (via Xero) | ✅ | | Dext + Xero | ✅ (via Xero) | ❌ (inbound bills only) | ✅ | ✅ (via Xero) | ✅ | | Pinch Payments | ✅ | ❌ | ✅ | ✅ Strong | ✅ | **Pinch Payments** is worth mentioning specifically for payment collection. It integrates with Xero and adds stronger payment reminder and collection features than Xero's native reminders. If you have a high invoice volume with persistent late payers, Pinch adds automated escalation, direct debit collection, and surcharging that Xero alone doesn't offer. For most small service businesses, Xero's built-in reminders plus proper invoice tracking via eggz covers 90% of the problem. --- ## The worst habit to break: manual invoice creation If you're currently creating invoices by hand (writing them in Word, sending PDFs via email, occasionally copying them into Xero afterwards) that's the single biggest change to make. Manual invoice creation almost always means: - Some invoices never make it into Xero - You're re-entering the same data multiple times - You don't have an accurate picture of what's outstanding Moving to a workflow where invoices are created in Xero automatically (via eggz or by building the discipline of creating every invoice in Xero before sending) gives you the tracking foundation that makes reminders work. --- ## Frequently asked questions **Why am I always chasing invoices?** Usually because invoices aren't being tracked systematically in one place, and there are no automatic reminders running. The fix is making sure every invoice goes into Xero and turning on Xero's automatic payment reminder feature. **How do I set up automatic invoice reminders in Xero?** Go to Settings → Invoice Settings → Email → Payment Reminders in your Xero account. Set the reminder schedule (before due, on due date, after due) and customise the email message. Reminders go out automatically once enabled. **How do I stop clients from paying late?** Three changes make the biggest difference: shorter payment terms (14 days instead of 30), a "Pay Now" button on every invoice, and automatic reminders that go out without relying on you to follow up manually. **What's the best invoice software for Australian small business?** Xero is the most widely used accounting platform for Australian small businesses, with built-in invoicing, BAS preparation, and bank feeds. For automating the invoice creation process from email, eggz connects your inbox to Xero so invoices are created automatically rather than entered manually. **How long should I wait before chasing a late invoice?** Set up automatic reminders so you're not personally chasing at all until an invoice is 30+ days overdue. Xero sends the reminders automatically. Your personal follow-up should be reserved for invoices that have had multiple automated reminders and still haven't been paid. That's when a phone call makes sense. **Can I add a "Pay Now" button to Xero invoices?** Yes. Xero supports online payment links via Stripe, PayPal, and other payment providers. Adding a payment link reduces the friction for clients to pay and typically increases on-time payment rates. Set this up in Xero Settings → Invoice Settings → Online Payments. **What if a client says they never received the invoice?** Check that the invoice status in Xero shows "Sent" (not just "Approved"). If it was sent, resend directly from Xero with a note. If it wasn't sent, this is a workflow problem. Invoices should be sent from Xero automatically rather than being created in Xero after you've already emailed the client a separate PDF. **Does eggz help with invoice chasing?** eggz ensures every invoice is in Xero before it reaches the client, so nothing falls through the tracking gap. Once invoices are in Xero, Xero's automatic payment reminders handle the follow-up. eggz doesn't send reminders directly, that's Xero's role, but it makes sure every invoice is in the system where reminders can work. --- *[Start automating your invoice workflow with eggz](https://app.eggz.ai/sign-up), connect Gmail or Missive to Xero and stop creating invoices manually. Founding member pricing available for the first 100 customers.* ### eggz vs Receiptor AI: Xero Email Processing https://eggz.ai/blog/eggz-vs-receiptor-ai-comparison-2026 Published 2026-06-27, last updated 2026-09-01. # eggz vs Receiptor AI: Xero Email Processing **Author:** James Whitfield, Content Lead at eggz.ai **Last updated:** 28 August 2026 --- eggz and Receiptor AI both pull financial documents from your email inbox and create records in Xero automatically. Receiptor AI is focused on inbound document capture, bills, receipts, and supplier invoices arriving by email. eggz covers both directions: inbound bills and outbound quotes and invoices, with Missive support and AUD pricing built in. If all you need is to process incoming supplier bills from Gmail, either tool works. If you also need to create quotes and invoices for clients, and have those sync to Xero without manual re-entry, that's where the choice gets clear. --- ## Quick comparison | Feature | eggz | Receiptor AI | |---------|------|--------------| | Gmail integration | Yes | Yes | | Missive integration | Yes | No | | Inbound bill capture from email | Yes | Yes (primary focus) | | Quote creation | Yes | No | | Invoice creation | Yes | No | | Outbound document workflow | Yes | No | | Australian GST handling | Yes | Limited | | AUD pricing | Yes | No (USD) | | Starting price | $90 AUD/year, or $9 AUD/month | US$290/year, or US$29/month | | How you get started | Sign up and connect Xero | Free trial | | Integrates with Xero | Yes | Yes | --- ## What Receiptor AI does Receiptor AI connects to your Gmail or Outlook inbox and monitors for incoming financial documents. When a supplier invoice or receipt arrives as an attachment, it extracts the key data, vendor, amount, date, line items, and pushes a draft record into Xero. The OCR is solid for clean PDFs. It handles multiple currencies and works for businesses outside Australia, which is why the pricing and support model is designed for a global audience rather than specifically for Australian compliance. Where it falls short for Australian businesses: - Priced in USD, billed in USD. For Australian businesses, this adds exchange rate exposure every billing period. - No Missive integration. If your team handles client communication through Missive, Receiptor AI won't connect to it. - No outbound workflow. You can process bills you receive, but you cannot create quotes or invoices to send to clients. - GST handling is generic, not AU-specific. Receiptor AI extracts tax amounts but doesn't apply Australian tax code mapping or ATO compliance rules automatically. --- ## What eggz does eggz handles the whole document cycle. The capture end of that cycle is walked through field by field in our guide to how to [upload receipts to Xero](/upload-receipts-to-xero), including the four ways a document can reach eggz in the first place. Inbound: a supplier sends you an invoice by email. eggz picks it up, extracts the vendor, amounts, and line items, and creates a draft bill in Xero. You review and approve. Same as Receiptor AI. Outbound: a client asks for a quote. You build it in eggz from saved line item templates and publish it to Xero as a draft quote. The client accepts, and one click converts it to the invoice without you touching Xero directly. For businesses that only receive bills, both tools do the same core job. For businesses that also generate quotes and invoices for clients (most Australian service businesses) eggz covers the full cycle. The Missive integration matters for an increasing number of Australian businesses running team inboxes. Receiptor AI connects to Gmail and Outlook only. eggz is the only Xero add-on that connects natively to both Gmail and Missive. --- ## Three statistics worth knowing According to the Australian Bureau of Statistics, service-sector businesses make up over 75% of all employing small businesses in Australia, with most running a quote-to-invoice cycle as the core of their cash flow management ([ABS, 2024](https://www.abs.gov.au/statistics/economy/business-indicators/counts-australian-businesses-including-entries-and-exits/latest-release)). Research from Xero found that Australian small business owners spend an average of six hours per week on financial administration tasks, with invoice creation and bill processing representing the largest share of that time ([Xero Small Business Insights, 2025](https://www.xero.com/au/resources/small-business-insights/)). The Australian Small Business and Family Enterprise Ombudsman reports more than 2.6 million small businesses in Australia as of 2025, with service businesses, the core user base for inbox-to-Xero automation, making up the majority ([ASBFEO, 2025](https://www.asbfeo.gov.au/small-business-data-portal/number-small-businesses-australia)). --- ## The real decision point If you have a bookkeeper who manages accounts payable and you only want to reduce the friction of sending documents their way, Receiptor AI is a reasonable option. Their Starter plan is US$29 a month, or US$290 for a year with two months free. The [Receiptor AI alternative page](/alternative-to/receiptor-ai) converts that to Australian dollars at today's rate. If you run your own invoicing and quoting, the Receiptor AI choice means you're still creating quotes and invoices manually in Xero. That's where the hours go. eggz automates both sides, which for a typical service business that sends 10-20 quotes per month adds up to a couple of hours a week. For Australian businesses specifically: GST coding, ATO compliance, and AUD pricing aren't nice-to-haves. They're table stakes. eggz is built for the Australian market. Receiptor AI is not. --- ## Frequently asked questions **What is Receiptor AI?** Receiptor AI is an email-based document capture tool that connects Gmail or Outlook to Xero and processes inbound supplier invoices and receipts automatically. It handles accounts payable automation only. No quote creation, no outbound invoicing. **Is eggz better than Receiptor AI for Australian businesses?** For Australian service businesses that need both inbound bill processing and outbound quoting and invoicing, eggz covers more of the workflow. For pure AP automation, both tools do similar things, but eggz adds AUD pricing, Missive support, and AU-specific GST handling. **Does Receiptor AI work with Xero in Australia?** Yes, Receiptor AI connects to Australian Xero accounts. The main limitation is that it doesn't apply Australian GST rules automatically and bills in USD rather than AUD. **Can eggz replace Receiptor AI?** Yes. Everything Receiptor AI does (extracting supplier documents from email and creating draft bills in Xero) eggz also does, with the addition of quoting, invoicing, Missive support, and AUD pricing. **Does Receiptor AI integrate with Missive?** No. Receiptor AI connects to Gmail and Microsoft Outlook only. eggz is the only Xero add-on that natively integrates with Missive. **Which is cheaper, eggz or Receiptor AI?** Receiptor AI's Starter plan is US$29 a month, or US$290 for a year. eggz starts at $90 AUD a year. For a fraction of the money, eggz covers both AP and AR automation where Receiptor AI covers AP only. **Does Receiptor AI handle Australian GST?** Receiptor AI extracts tax amounts from documents but is not built for Australian tax workflows specifically. For AU-specific GST coding and ATO-compliant handling, eggz is designed around Australian requirements. **Which tool is better for a sole trader?** eggz. Most sole traders need both inbound bill processing and outbound invoicing. Receiptor AI handles only the bill side. Since sole traders typically send more invoices than they receive bills, the outbound side is often where the admin time actually goes. **Does eggz charge in AUD?** Yes. eggz is priced and billed in Australian dollars, which removes exchange rate exposure for Australian businesses. Receiptor AI bills in USD. --- *[Create your account](https://app.eggz.ai/sign-up). Every account starts free, with the first 50 documents included. The first 100 founding members get 50% off annual plans for life.* ### Property Managers: Automate Your Xero Admin https://eggz.ai/blog/xero-automation-property-management-australia-2026 Published 2026-06-27, last updated 2026-08-28. # Property Managers: Automate Your Xero Admin **Author:** James Whitfield, Content Lead at eggz.ai **Last updated:** 28 August 2026 --- Australian property managers deal with a constant stream of financial documents: rent invoices, contractor bills, maintenance quotes, and owner disbursement statements. Xero handles the accounting. eggz sits between your email inbox and Xero, capturing documents automatically so they stop piling up as manual data entry tasks. For a typical property management office, this means hours back per week. --- ## The property management document problem Property management generates more financial paperwork per transaction than almost any other service business. A single maintenance job might involve an initial quote from a contractor, approval by the owner, a purchase order, a completion invoice, and a GST credit on the owner statement. Multiply that across 50 properties, 10 contractors, and a month's worth of work, and manual processing becomes a real cost. Most property managers still handle this through a combination of: - Downloading PDF attachments from email - Uploading them to Xero or MYOB manually - Coding each transaction by hand - Chasing contractors for missing invoices The tools exist to automate most of this. The problem is that property management software (PropertyMe, REST, Palace, Console) focuses on tenancy, maintenance, and trust accounting, not on the connection between your email inbox and Xero. That gap is where eggz sits. --- ## What can be automated The documents that flow through a property management business by email are well-suited to automation: **Contractor invoices:** When a plumber, electrician, or cleaning company sends an invoice by email, eggz reads the document, extracts the vendor, amount, and line items, and creates a draft bill in Xero. You review and approve. No re-keying. **Maintenance quotes:** When a contractor quotes a job before doing it, that quote can be captured in eggz and converted to a purchase order or Xero bill when approved. **Rental invoices:** Outbound invoices to tenants, for rent, water charges, or repair contributions, can be created in eggz and synced to Xero automatically. **Trust accounting reconciliation:** While trust accounting itself stays in your property management software, the supplier bills that flow through trust can be captured and coded via eggz before reconciliation. --- ## Xero for property management: what works well Xero is not purpose-built for trust accounting. You'll still need your property management software (PropertyMe, REST, Palace, or Console) to manage tenancies, disbursements, and trust ledgers. But Xero handles the general accounting that sits alongside trust: your business operating account, GST, payroll, BAS, and supplier expenses. The connection between the two usually involves: 1. Exporting transactions from your property management software 2. Importing them into Xero (or reconciling against bank feeds) 3. Separately managing supplier bills in Xero for work charged to the business rather than through trust This is where automation helps most. Supplier bills (the business's own costs for maintenance coordination, software, marketing, office expenses) flow through email and can be captured by eggz before they reach Xero. --- ## Property management tools that work with Xero | Tool | Purpose | Xero integration | |------|---------|-----------------| | eggz | Email-to-Xero automation (bills, quotes, invoices) | Native (OAuth) | | PropertyMe | Trust accounting, tenancy management | Xero data export | | REST Professional | Trust accounting, property management | Xero integration | | Palace | Property management, trust accounting | Xero integration | | Dext | Receipt and expense capture | Native (OAuth) | | Chaser | Debtor management and invoice reminders | Native (OAuth) | eggz is the only tool in this list focused specifically on email-to-Xero automation. The property management platforms handle trust and tenancy. Dext handles physical receipts and expenses. eggz handles the stream of financial documents arriving by email. --- ## Three statistics worth knowing Property and real estate services is one of the top five industries by number of small businesses in Australia, with over 50,000 businesses operating in residential property management alone ([ABS Business Counts, 2024](https://www.abs.gov.au/statistics/economy/business-indicators/counts-australian-businesses-including-entries-and-exits/latest-release)). Xero's research found that Australian small business owners, including those in professional services like property management, spend an average of six hours per week on financial admin, with manual data entry from email attachments as a significant contributor ([Xero Small Business Insights, 2025](https://www.xero.com/au/resources/small-business-insights/)). Most GST-registered businesses lodge a business activity statement (BAS) every quarter, and GST accuracy on contractor and supplier payments is a common audit focus for property management businesses ([ATO, 2025](https://www.ato.gov.au/businesses-and-organisations/preparing-lodging-and-paying/business-activity-statements-bas)). --- ## How to set up eggz for a property management business **Step 1: Connect Xero** Go to [app.eggz.ai/sign-up](https://app.eggz.ai/sign-up), create your account, then connect your Xero organisation via OAuth. eggz needs permission to create bills, invoices, and contacts in Xero. **Step 2: Connect your email** Connect Gmail or Missive, whichever inbox your contractor communications come through. Most property management businesses receive contractor invoices to a shared inbox (accounts@ or admin@). eggz monitors that inbox for incoming financial documents. **Step 3: Build a supplier list** Add your regular contractors to eggz as known suppliers. When invoices arrive from known senders, eggz builds the draft bill and codes each line from your own Xero chart of accounts. You confirm the draft before it publishes. New suppliers get flagged for review. **Step 4: Set up GST rules** eggz applies Australian GST handling automatically. For property management, this means contractor invoices are processed with the correct 10% GST coding matching your Xero accounts. **Step 5: Review the queue daily** Rather than processing email by email, you review and approve documents from the eggz queue in a single session. Most users find this takes 5-10 minutes a day compared to 30-60 minutes of manual entry. --- ## Frequently asked questions **Does eggz integrate with PropertyMe or REST?** Not directly. eggz connects your email inbox to Xero. PropertyMe and REST have their own Xero integrations for trust accounting data. eggz handles the supplier bills and business expenses that flow through your email inbox, which complements rather than overlaps with your property management software. **Can I use eggz to send rent invoices to tenants?** Yes. You can create outbound invoices in eggz for rent charges or other tenant billings, which sync to Xero. Most property managers run rent billing through their property management software, but for direct tenancies or non-trust billing, eggz handles outbound invoices. **Does eggz handle GST for property management?** Yes. eggz is built for Australian Xero accounts and applies GST automatically to bills and invoices. For property management, the typical coding is contractor invoices with 10% GST credited to the appropriate Xero account. **What if my contractors send paper invoices by mail?** eggz handles email-based documents. For paper that arrives by post, photograph it with the camera button in eggz on your phone, or forward a scan to your workspace's own eggz address. At high volume, a tool like Dext's mobile app is worth having alongside. **Can my bookkeeper access eggz?** Yes. You can add your bookkeeper as a user in eggz, or they can work directly in Xero reviewing and approving the draft bills eggz creates. Most property management businesses with bookkeepers find that eggz reduces the back-and-forth of forwarding documents to them manually. **Does eggz work with Missive for team inboxes?** Yes. eggz is the only Xero add-on with a native Missive integration. If your accounts inbox runs through Missive, eggz connects directly without needing to forward emails to a separate processing address. **How does this work with trust accounting?** Trust accounting stays in your property management software (PropertyMe, REST, etc.). eggz handles the business operating expenses and supplier bills in Xero, maintenance costs charged to the agency, office expenses, marketing, rather than the trust ledger itself. **Is eggz priced for small property management agencies?** Yes. eggz starts at $90 AUD a year, which is lower than most property management software add-ons. A single hour of recovered bookkeeping time more than covers the yearly cost. --- *[Create your account](https://app.eggz.ai/sign-up). Every account starts free, with the first 50 documents included. The first 100 founding members get 50% off annual plans for life.* ### How to Go Paperless with Xero in Australia https://eggz.ai/blog/go-paperless-xero-australia-2026 Published 2026-06-27, last updated 2026-09-01. # How to Go Paperless with Xero in Australia **Author:** James Whitfield, Content Lead at eggz.ai **Last updated:** 28 August 2026 --- Going paperless in Australia means connecting your email inbox to Xero so financial documents flow in automatically rather than getting re-keyed by hand. For most small businesses, this requires two things: your business email (Gmail or Missive) and Xero. eggz connects them and handles the extraction, so invoices, bills, and quotes stop piling up as manual entry tasks. --- ## What "paperless" actually means for a small business There are two distinct problems when people talk about going paperless: **Problem 1: Physical paper.** Receipts, invoices by post, statements from suppliers that arrive as printed documents. This requires scanning or photographing. **Problem 2: Digital documents that still require manual re-keying.** PDF invoices attached to emails, quote requests, bills from suppliers. These are already "digital" but still require someone to open Xero, find the right account, enter the figures, and post. This is where most small businesses lose the most time. Most guides focus on problem 1. Problem 2 is where the actual hours go for a typical Australian service business. An email arrives with a supplier invoice attached. Someone has to download the PDF, open Xero, create a new bill, fill in the vendor, date, amount, and GST code, then save it as a draft. Multiply by 30 supplier invoices a month and you're looking at 2-3 hours of low-value admin. eggz solves problem 2, and it will take a photo for problem 1: open eggz on your phone and there is a camera button in the bottom bar. At real volume, a dedicated tool like Dext's mobile app is still the better answer for physical paper. --- ## The core setup: Gmail + eggz + Xero For email-based document automation, the setup is: 1. Gmail or Missive (your inbox) 2. eggz (reads emails, extracts document data) 3. Xero (receives the structured records) Paper dockets are the awkward part of going paperless, and there is more than one way in: our guide to how to [upload receipts to Xero](/upload-receipts-to-xero) covers photographing a docket, forwarding an email, and capturing a bill straight off a supplier's website. When a supplier sends you an invoice by email, eggz picks it up, extracts the vendor name, invoice number, date, line items, and GST, and creates a draft bill in Xero. You review the draft, approve it, and it's posted. No data entry. When a client emails asking for a quote, you build the quote in eggz using saved line item templates and publish it to Xero. When the client accepts, one click converts it to a linked Xero invoice with every line carried across. This covers the document flow for most service businesses. The physical paper problem, meaning receipts from hardware stores, petrol stations and coffee for meetings, can be photographed straight into eggz from your phone. At high volume it is worth a dedicated capture app as well. --- ## Tools you'll need | Purpose | Tool | Cost | |---------|------|------| | Email-to-Xero automation (invoices, bills, quotes) | eggz | $90 AUD/year | | Physical receipt capture | Dext (mobile app) | US$31.50/month | | Cloud document storage | Xero Files (included with Xero) | Free | | Invoice reminders | Xero (built-in) | Free | | Debtor chasing | Chaser | ~$55 AUD/month | Most small businesses start with eggz for the email automation and add Dext if they have significant physical receipt volumes. Between them, very little paperwork is left that somebody has to key in by hand. --- ## Going paperless in practice: step by step **Step 1: Connect eggz to your Gmail or Missive** Sign up at [app.eggz.ai/sign-up](https://app.eggz.ai/sign-up), then connect your business email via OAuth. eggz monitors your inbox for financial documents. No forwarding required. **Step 2: Connect eggz to your Xero account** Authorise eggz to access your Xero organisation. eggz will use your existing contacts, accounts, and tax settings when it creates records. **Step 3: Set up supplier rules** Add your regular suppliers so eggz recognises their invoices and codes each line from your own Xero chart of accounts. The bill is a draft until you confirm it, and new suppliers get flagged for review the first time. **Step 4: Set up quote templates** If you send quotes to clients, save your standard service lines as templates in eggz. That makes a new quote a 2-minute job rather than a blank page. **Step 5: Enable Xero invoice reminders** In Xero Settings, turn on automatic payment reminders for outgoing invoices. Once invoices are in Xero via eggz, reminders run without you following up manually. **Step 6: Decide how physical paper gets in** For the occasional receipt, photograph it with the camera button in eggz on your phone: it uploads, gets read, and joins everything else awaiting your approval. If you are dealing with paper in volume every week, Dext's mobile app is worth the second subscription alongside eggz. **Step 7: Tell suppliers to email invoices** The biggest leverage point. If you have suppliers who still post paper invoices, ask them to switch to email. Most will. This eliminates the scanning step entirely for those suppliers. --- ## Three statistics worth knowing The Australian Taxation Office accepts digital records in place of paper for all business tax purposes, provided the digital copy is a true and clear reproduction and is retained for five years ([ATO, 2025](https://www.ato.gov.au/businesses-and-organisations/preparing-lodging-and-paying/record-keeping-for-business/setting-up-and-managing-records/business-record-keeping-systems/digital-record-keeping)). Research from Xero found that Australian small business owners spend an average of six hours per week on financial administration tasks, with manual data entry from invoices and bills accounting for a significant share of that time ([Xero Small Business Insights, 2025](https://www.xero.com/au/resources/small-business-insights/)). Keeping complete, well-organised digital records is one of the simplest ways to save time and avoid mistakes at BAS and tax time. The ATO specifically recommends accurate, up-to-date record-keeping to make GST reporting faster and correct ([ATO, 2025](https://www.ato.gov.au/businesses-and-organisations/preparing-lodging-and-paying/business-activity-statements-bas/bas-and-gst-tips)). --- ## Common questions about going paperless in Australia **Is it legal to go paperless in Australia?** Yes. The ATO accepts digital records for all business tax purposes, including GST claims and deductions, as long as the records are accurate, legible, and retained for the required period (generally five years). You don't need to keep paper originals if you have a valid digital copy. **What counts as a valid digital record for the ATO?** A clear, legible digital copy of the original document. This can be a scanned image, a PDF received by email, or a record created by your accounting software. The ATO doesn't require a specific file format, but the document must be readable and complete. **Can I claim GST on a digital invoice?** Yes. GST claims require a valid tax invoice. A PDF invoice received by email is a valid tax invoice if it includes the supplier's ABN, GST amount, and the required invoice details. eggz extracts this information and codes it correctly in Xero. **What happens to paper invoices I've already received?** You can photograph or scan them using Dext's mobile app or a scanner, then delete or shred the paper originals once the digital copy is confirmed. For paper documents older than 5 years, they can generally be destroyed. **Does eggz handle both inbound bills and outbound invoices?** Yes. eggz processes inbound supplier bills from your email inbox and lets you create outbound quotes and invoices that sync to Xero. It covers both directions of the document flow. **How does eggz handle attachments in email threads?** eggz monitors your inbox for emails with financial document attachments. It extracts data from PDF and image attachments. If an email thread has multiple attachments, eggz processes each one as a separate candidate record for your review. **Do I need an accountant to set this up?** No. eggz and the Xero connection are set up by the business owner directly, without technical help or an accountant. The OAuth connections to Gmail and Xero are point-and-click. Your accountant will benefit from better-organised Xero data at BAS and tax time. **What if I run both Gmail and Missive?** eggz connects to both. If you use Gmail for personal client communication and Missive for team inboxes, you can connect both to eggz and process documents from either source. --- *[Create your account](https://app.eggz.ai/sign-up). Every account starts free, with the first 50 documents included. The first 100 founding members get 50% off annual plans for life.* ### Best Xero Add-Ons for Bookkeepers to Recommend https://eggz.ai/blog/xero-tools-bookkeepers-accountants-australia-2026 Published 2026-06-27, last updated 2026-08-28. # Best Xero Add-Ons for Bookkeepers to Recommend **Author:** James Whitfield, Content Lead at eggz.ai **Last updated:** 28 August 2026 --- Australian bookkeepers and accountants spend a large part of their working week managing client documents, chasing invoices, manually entering supplier bills, and sorting email attachments to code transactions in Xero. The right Xero add-ons eliminate most of this. Here's what's worth recommending to clients in 2026, based on what actually reduces time per client per month. --- ## The document collection problem Most bookkeepers deal with the same friction across most of their clients: documents that should arrive in Xero are arriving in the bookkeeper's email instead. Clients forward invoices. Suppliers email statements. Receipts sit in someone's inbox waiting to be dealt with. The ideal setup is one where documents flow from the client's email directly into Xero as draft records, coded, dated, and ready for the bookkeeper to review rather than enter. That shift cuts the bookkeeper's time per client, reduces the back-and-forth, and makes reviews predictable. The tools below cover the main categories where this is possible. --- ## Tools worth recommending ### eggz: inbox-to-Xero automation **Best for:** Service businesses that quote and invoice clients, and receive supplier bills by email. eggz connects a client's Gmail or Missive inbox to their Xero account. Incoming supplier invoices become draft bills in Xero automatically. The client's quoting and invoicing workflow also runs through eggz: build the quote, publish it to Xero, and turn an accepted one into the invoice in a click. For bookkeepers, the practical benefit is that draft records appear in Xero without the client forwarding anything or the bookkeeper entering anything. You review and approve rather than enter and code. eggz is also the only Xero add-on with a native Missive integration. For clients running team email through Missive, this removes the need to use a forwarding workaround. **Starting price:** $90 AUD/year **Xero connection:** OAuth, native --- ### Dext: receipt and expense capture **Best for:** Businesses with high volumes of physical receipts, client expense management. Dext's mobile app lets clients photograph receipts, supplier invoices, and expense documents on site. The app extracts the data and pushes it to Xero as a draft record. For bookkeepers managing expenses for clients with fieldwork, tradies, consultants, retail, Dext reduces the "shoebox of receipts at tax time" problem. Dext also has a supplier inbox feature that handles email-based invoices, but it's better known for and better suited to physical receipt capture. **Starting price:** ~$39 AUD/month **Xero connection:** OAuth, native --- ### Chaser: automated debtor management **Best for:** Service businesses with recurring payment delays or high outstanding invoice volumes. Chaser connects to Xero and reads outstanding invoices. It sends personalised payment reminder sequences automatically, on whatever schedule you configure. The reminders look like they come from the client's email, not from a debt collection service. For bookkeepers, Chaser reduces debtor management time significantly. Instead of manually tracking which clients are overdue and drafting follow-up emails, the system handles the sequence. You monitor the exceptions. **Starting price:** ~$55 AUD/month **Xero connection:** OAuth, native --- ### Syft Analytics: reporting and dashboards **Best for:** Businesses that need Xero reporting beyond the standard Xero reports, including multi-entity consolidation and visual dashboards. Syft pulls from Xero data and builds management reports, cash flow forecasts, and visual dashboards. For bookkeepers with clients who want more than the Xero standard report package, or who run multiple entities, Syft presents the data in a client-friendly format. **Starting price:** ~$49 AUD/month per entity **Xero connection:** OAuth, native --- ### ApprovalMax: approval workflows **Best for:** Mid-sized businesses that need multi-person approval before bills are paid or invoices are sent. ApprovalMax sits in front of Xero's bill payment workflow and routes bills and purchase orders through a configurable approval sequence before they reach Xero as approved records. For clients with finance teams or owners who want to approve all expenses above a threshold, this removes the need for manual workarounds. **Starting price:** ~$39 AUD/month **Xero connection:** OAuth, native --- ## Which tools make the most difference per client The highest-leverage add-ons depend on where the client loses the most time: | Client situation | Highest-impact add-on | |-----------------|----------------------| | Receives most supplier bills by email | eggz | | Sends quotes and invoices to clients | eggz | | Uses Missive as shared inbox | eggz (only option with Missive) | | High volume of physical receipts | Dext | | Persistent late payers, many outstanding invoices | Chaser | | Wants management reporting beyond standard Xero | Syft Analytics | | Multiple approvers for purchase orders | ApprovalMax | For most service business clients, eggz is the first recommendation. The quote-to-invoice step alone (removing the rebuild between an accepted quote and the invoice in Xero) saves more time per month than any other single tool. --- ## Three statistics worth knowing According to the Institute of Certified Bookkeepers Australia, bookkeepers estimate that document collection and data entry accounts for 30-40% of time spent per client, making it the single largest time cost in routine bookkeeping engagements ([ICB Australia, 2024](https://www.icb.org.au/)). Automating document capture and coding sharply reduces the time spent processing each client's paperwork: best-in-class accounts-payable teams process invoices in about 3 days, versus more than 17 days for those relying on manual workflows ([Ardent Partners, 2024](https://www.medius.com/resources/guides-reports/ardent-partners-accounts-payable-metrics-that-matter/)). Accurate, legible records are central to correct GST treatment, and the ATO highlights good record-keeping as the way to avoid the transcription and coding mistakes that manual data entry tends to introduce ([ATO, 2025](https://www.ato.gov.au/businesses-and-organisations/preparing-lodging-and-paying/business-activity-statements-bas/bas-and-gst-tips)). --- ## Frequently asked questions **What Xero add-ons do Australian bookkeepers recommend most?** The most recommended vary by client type. For service businesses receiving bills by email, eggz is the most direct solution. For physical receipt capture, Dext is the most used. For debtor management, Chaser is the most widely deployed add-on among bookkeepers. **Can a bookkeeper set up eggz for a client?** Yes. Bookkeepers can connect eggz to a client's Xero and Gmail account during an onboarding session. Setup takes under 10 minutes. The client then reviews and approves records; the bookkeeper handles the final coding and posting in Xero. **Does eggz work alongside Dext?** Yes. They cover different parts of the workflow. eggz handles supplier documents that arrive by email, and the outbound quoting and invoicing. Dext handles physical receipts photographed on site. Most clients with significant physical receipt volumes use both. **How do these tools affect bookkeeping fees?** Clients running eggz (or similar automation) typically take fewer bookkeeping hours per month because less time is spent on data entry. Most bookkeepers adjust their pricing to reflect the changed scope, lower base hours but higher-value advisory time. **Is eggz suitable for sole trader clients?** Yes. eggz works for sole traders and small businesses. Founding member pricing makes it cost-effective even for clients with relatively low transaction volumes. The time saving per quote or invoice matters more at low volume than the per-document math suggests. **What's the best Xero add-on for a retail client?** For retail clients, the most common add-on stack is Dext (high physical receipt volume), Xero's built-in inventory management (or a dedicated inventory add-on like DEAR), and Chaser for debtor management if they do any B2B invoicing. **Does eggz require the client to change how they email?** No. eggz monitors the inbox without changing how the client sends or receives email. Supplier invoices arrive as they always have; eggz captures them in the background. No forwarding to special addresses, no changing supplier behaviour. **How does eggz help at BAS time?** eggz ensures every supplier invoice that arrived by email has a corresponding draft bill in Xero, with each line coded from the client's own chart of accounts and GST broken out. At BAS time, the bookkeeper reviews and approves the drafts rather than hunting for missing invoices. eggz also flags a purchase over A$82.50 whose document carries no ABN or GST breakdown, which is the paperwork that fails to substantiate a credit at audit. That reduces BAS preparation time and the risk of missed input tax credits. --- *[Create your account](https://app.eggz.ai/sign-up). Every account starts free, with the first 50 documents included. The first 100 founding members get 50% off annual plans for life.* ### eggz vs DOKKA: Xero Document Automation https://eggz.ai/blog/eggz-vs-dokka-comparison-2026 Published 2026-06-27, last updated 2026-09-01. # eggz vs DOKKA: Xero Document Automation **Author:** James Whitfield, Content Lead at eggz.ai **Last updated:** 28 August 2026 --- DOKKA and eggz both automate financial document processing for Xero, but they're built for different sized businesses. DOKKA is aimed at mid-market accounting firms and larger companies that need approval workflows and multi-user management. eggz is built for Australian small businesses that need inbox-to-Xero automation without the setup complexity or the enterprise price tag. --- ## Quick comparison | Feature | eggz | DOKKA | |---------|------|-------| | Gmail integration | Yes | Yes | | Missive integration | Yes | No | | Inbound bill capture from email | Yes | Yes (primary focus) | | Quote creation | Yes | No | | Invoice creation | Yes | No | | Approval workflow | Basic review | Multi-stage configurable | | Multi-entity support | Single org | Yes | | Australian GST handling | Yes | Partial | | AUD pricing | Yes | No (USD/EUR) | | Starting price | $90 AUD/year, or $9 AUD/month | Not published | | Designed for | AU small businesses | Mid-market and above | | Integrates with Xero | Yes | Yes | --- ## What DOKKA does DOKKA is a document management and accounts payable automation platform. It captures supplier invoices from email, extracts the data using OCR, and routes documents through a configurable approval workflow before they're posted to Xero (or another accounting platform). The approval workflow is where DOKKA earns its place for larger businesses. If you have a finance team where invoices need manager sign-off before payment, DOKKA builds that process into the document flow. Invoice arrives by email, gets extracted, gets routed to the right approver, gets signed off, then posts to accounting. DOKKA also handles multi-entity setups (multiple companies or cost centres in one platform) which is a real need for accounting firms managing multiple clients from one dashboard. Where it doesn't fit Australian small businesses: - Priced for larger operations. DOKKA publishes no pricing page at all, and the entry figures users report start around US$49 to US$79 a month, with mid-tier plans carrying full approval workflows costing significantly more. - No Missive support. DOKKA processes email via a forwarding address or direct inbox scan, but has no native Missive integration. - No outbound workflow. DOKKA is purely accounts payable. It doesn't create quotes or invoices you send to clients. - Designed for multi-user environments. Solo operators and small businesses pay for infrastructure and approval workflow complexity they don't need. - Not AU-specific. GST handling is generic, not built around Australian tax rules and ATO compliance requirements. --- ## What eggz does eggz is built for Australian small businesses running Xero. If you want the detail on the Xero side, our guide to how to [upload receipts to Xero](/upload-receipts-to-xero) covers per-line account coding, the GST check, and currency conversion. Inbound: supplier invoices arrive by email. eggz reads the document, extracts vendor, amounts, GST, and creates a draft bill in Xero. You review and approve. Same core function as DOKKA, without the enterprise overhead. Outbound: a client asks for a quote. You build it in eggz from saved line item templates and publish it to Xero. When they accept, one click converts it to the Xero invoice. This is the half of the workflow DOKKA doesn't cover. For a business with 1-5 people, the DOKKA approval workflow adds complexity without adding value. Most small businesses don't have a finance team that needs sign-off before bills are paid. The eggz review queue handles this at the right level. A simple list of draft records to review and approve, nothing more. --- ## When DOKKA makes sense DOKKA is the right choice when: - You're an accounting firm managing AP workflows across multiple client entities from one platform - You have 10+ people involved in invoice approvals, with a formal purchase order and sign-off process - You're already in a mid-market ERP or accounting stack that DOKKA supports alongside Xero - Price is not a constraint and multi-stage approval workflow is genuinely required For Australian small businesses without these requirements, DOKKA's overhead (configuration, pricing, non-AUD billing, and missing outbound workflow) makes it a poor fit. --- ## Three statistics worth knowing The Australian Small Business and Family Enterprise Ombudsman reports more than 2.6 million small businesses in Australia as of 2025, and around 88% of them have no employees or just one to four. The profile DOKKA isn't designed for and eggz is built around ([ASBFEO, 2025](https://www.asbfeo.gov.au/small-business-data-portal/number-small-businesses-australia)). Xero reports that Australian small businesses using integrated add-ons for document automation spend measurably less time on data entry and report fewer errors at BAS time compared to businesses relying on manual processing ([Xero Small Business Insights, 2025](https://www.xero.com/au/resources/small-business-insights/)). Most small business owners process invoices and expenses themselves rather than with a finance team, so the speed of that workflow matters: automated accounts-payable processes clear invoices in around 3 days, versus more than 17 days for fully manual ones ([Ardent Partners, 2024](https://www.medius.com/resources/guides-reports/ardent-partners-accounts-payable-metrics-that-matter/)). --- ## The pricing comparison DOKKA publishes no pricing page for small business plans; every /pricing path on their site returns a 404. Mid-market pricing reported by users typically starts around US$49 to US$79 per month at entry level, with full-featured plans running over US$100 per month. The [DOKKA alternative page](/alternative-to/dokka) carries those figures in Australian dollars at today's rate. eggz starts at $90 AUD a year, and the first 100 founding members get around 50% off annual plans for life. For a small business processing 20-30 supplier invoices per month, the eggz price recovers in the first day of saved admin time. The DOKKA cost requires a higher transaction volume or a larger team to justify. --- ## Frequently asked questions **What is DOKKA?** DOKKA is an accounts payable automation and document management platform primarily designed for accounting firms and mid-market businesses. It captures supplier invoices from email, extracts data via OCR, routes them through approval workflows, and pushes them to Xero or other accounting platforms. **Is DOKKA available in Australia?** Yes, DOKKA is available globally. However, it's not designed specifically for Australian requirements, doesn't price in AUD, and doesn't have AU-specific GST handling. eggz is built for Australian Xero accounts. **Can eggz replace DOKKA?** For small businesses, yes. Everything DOKKA does for small business use (email bill capture and Xero sync) eggz also does, with the addition of outbound quoting and invoicing, Missive support, AUD pricing, and Australian GST handling. **Does DOKKA handle quotes and invoices?** No. DOKKA is an accounts payable tool. It processes documents you receive (bills, supplier invoices). It doesn't create documents you send (quotes, invoices). For the outbound workflow, you'd still need to use Xero directly or a tool like eggz. **Does DOKKA integrate with Missive?** No. DOKKA processes email via a forwarding address or direct inbox scan but has no native Missive integration. eggz is the only Xero add-on with a native Missive integration. **Which is better for a small business with 2-3 staff?** eggz. DOKKA's multi-user approval workflows and multi-entity management are built for larger teams. For a 2-3 person business, the approval complexity DOKKA adds is unnecessary overhead. eggz's simple review queue is the right fit. **Does DOKKA charge in AUD?** No. DOKKA bills in USD or EUR, which adds exchange rate exposure for Australian businesses. eggz is priced and billed in AUD. **What if I have a bookkeeper who manages my AP?** Both tools can work in this model. eggz creates draft bills in Xero that your bookkeeper reviews and posts. DOKKA adds formal sign-off steps before records reach Xero. For a single bookkeeper managing a single business, eggz's review queue is simpler and does the same job. --- *[Create your account](https://app.eggz.ai/sign-up). The simpler, AU-priced alternative for Australian small businesses. Every account starts free, with the first 50 documents included. The first 100 founding members get 50% off annual plans for life.*